How To Donwload Microsoft Teams Shared Files

How To Articles

Today, I would like to talk about my personal encounter with downloading shared files in Microsoft Teams. As a frequent user of Teams for file sharing and collaboration, I recognize the significance of having the ability to retrieve and download files shared by my coworkers. In this piece, I will lead you through the sequential process of downloading shared files in Microsoft Teams. So, let’s begin!

Step 1: Open Microsoft Teams

The first step is to open Microsoft Teams on your preferred device. You can access Teams through the desktop app, web browser, or mobile app. Once you have Teams open, navigate to the channel or chat where the shared file is located.

Step 2: Locate the Shared File

Next, locate the shared file within the channel or chat. In Teams, files are typically shared as attachments in conversations or as files within the Files tab of a channel. You can also use the search functionality within Teams to find specific files by name or keywords.

Step 3: Download the Shared File

To download the shared file, simply click on the file name or thumbnail. This will open a preview of the file within Teams. On the top right corner of the preview window, you will see a “Download” button. Click on it to initiate the download.

Step 4: Choose Download Location

After clicking the “Download” button, a browser prompt will appear asking you to choose a location to save the file on your device. Select the desired location and click “Save” to begin the download. The file will be saved to the specified location on your device.

Step 5: Access the Downloaded File

Once the download is complete, you can access the downloaded file from the location you specified earlier. Navigate to the folder where the file was saved, and you will be able to open and edit it using the appropriate software on your device.


Downloading shared files in Microsoft Teams is a simple and straightforward process that allows you to efficiently access and collaborate on files shared by your colleagues. By following the steps outlined in this article, you can easily download shared files in Teams and stay productive in your work. So, next time you need to download a shared file in Teams, follow these steps and enjoy seamless collaboration!