How To Do A School Data Sync On Microsoft Teams

How To Articles

As a student, Microsoft Teams is an invaluable tool for my online education. It not only facilitates virtual classes and communication with my teachers, but also enables me to complete and turn in assignments. The School Data Sync feature has been particularly helpful in simplifying the task of adding students and classes to Teams. In this article, I will share my personal insight and provide a detailed tutorial on how to perform a School Data Sync on Microsoft Teams.

What is School Data Sync?

School Data Sync is a feature in Microsoft Teams that allows educational institutions to automatically and securely sync student and class data from their Student Information System (SIS) to Teams. This feature eliminates the need for manual entry, saving time and ensuring that student and class information is always up to date. With School Data Sync, teachers can quickly set up their classes in Teams and easily share assignments, files, and announcements with their students.

Getting Started with School Data Sync

Before you can start using School Data Sync, you’ll need to make sure you have the necessary permissions. Typically, this involves being a Global Administrator or a Teams Service Administrator. If you’re not sure if you have the required permissions, check with your school’s IT department.

Once you have the permissions, follow these steps to set up School Data Sync:

  1. Sign in to your Office 365 account and go to the Microsoft Teams admin center.
  2. Click on “Settings” and then “School Data Sync” in the left-hand menu.
  3. On the School Data Sync page, click on “Get started”.
  4. Choose the SIS that your school uses. Microsoft Teams supports several popular SIS providers, such as PowerSchool, Infinite Campus, and Clever. If your SIS is not listed, you may need to contact Microsoft Support for assistance.
  5. Follow the on-screen instructions to authenticate your SIS account and grant permissions for the data sync. This step may vary depending on your SIS provider.
  6. Once your SIS account is authenticated, you’ll need to configure the sync settings. This includes selecting the data you want to sync, such as student and class information, and setting up any necessary filters or mappings.
  7. Review the summary page and click on “Sync now” to start the data sync process.

Personal Commentary

I remember the first time I set up School Data Sync on Microsoft Teams. It was such a relief to have an automated process for adding students and classes. Before using School Data Sync, I had to manually create each class and add each student individually, which was time-consuming and prone to errors. With School Data Sync, all the information was automatically pulled from our SIS, saving me so much time and making sure the data was always accurate.

I also appreciate how customizable School Data Sync is. It allows me to choose which data to sync and set up filters and mappings based on my specific needs. This level of flexibility ensures that the data in Teams aligns with the information in our SIS.


School Data Sync is a valuable feature in Microsoft Teams that simplifies the process of adding students and classes. By automating the sync of student and class data from your SIS, School Data Sync saves time, reduces errors, and ensures that the information in Teams is always up to date. As a student, I highly recommend taking advantage of this feature to enhance your online learning experience.