Making breakout rooms within the Zoom app is an excellent method for involving attendees in a more personal and concentrated environment. As an individual who frequently facilitates virtual meetings and seminars, I have discovered breakout rooms to be revolutionary in promoting teamwork and significant conversations. In this piece, I will lead you through the sequential procedure of producing breakout rooms in the Zoom app, as well as offering some of my own helpful advice.
Step 1: Schedule a Meeting
The first step is to schedule a meeting in the Zoom app. Whether it’s a one-time meeting or a recurring event, you’ll want to have a designated time and date for your session. Once you’ve set up the meeting, you can proceed to the next step.
Step 2: Enable Breakout Rooms
Before starting the meeting, make sure to enable the breakout rooms feature. To do this, open the Zoom app on your computer and click on the “Settings” icon in the top right corner. In the settings menu, navigate to the “In Meeting (Advanced)” tab and enable the “Breakout Room” option. Don’t forget to click on the “Save” button to apply the changes.
Step 3: Start the Meeting
Now it’s time to begin the meeting. Open the Zoom app and click on the “New Meeting” button to start a new session. Once the meeting window appears, you’ll see various options at the bottom of the screen. Look for the “Breakout Rooms” icon and click on it.
Step 4: Set Up Breakout Rooms
A new window will open, allowing you to configure the breakout rooms for your meeting. Here, you can choose to automatically or manually assign participants to breakout rooms. If you have a specific plan in mind, I recommend manually assigning participants for a more personalized experience.
To manually assign participants, click on the “Manually” tab and select the number of breakout rooms you want to create. You can also assign specific participants to each room by clicking on the “Assign” button next to each breakout room.
Step 5: Personalize Breakout Rooms
Now comes the fun part – personalizing your breakout rooms. Give each room a unique name that reflects the purpose or topic of discussion. This will help participants know where they should go and what they’ll be discussing. You can also add a brief description or instructions for each room to provide clarity.
Step 6: Open Breakout Rooms
Once you’re satisfied with the setup, it’s time to open the breakout rooms. Click on the “Open All Rooms” button to initiate the breakout sessions. Participants will be automatically divided into their assigned rooms, and they will have the option to join their designated breakout room.
As a host, you can enter any breakout room at any time to check on participants or provide guidance. To do this, click on the “Join” button next to the desired room in the breakout room panel.
Step 7: End Breakout Rooms and Return to Main Session
After the allotted time for the breakout sessions has elapsed, it’s time to bring everyone back to the main session. As the host, you can send a broadcast message to all breakout rooms, reminding participants to wrap up their discussions. Once you’re ready to end the breakout rooms, click on the “Close All Rooms” button. Participants will automatically be moved back to the main session.
Conclusion
Creating breakout rooms in the Zoom app can significantly enhance the dynamics of your online meetings and webinars. By following the step-by-step process outlined in this article, you can easily set up breakout rooms and personalize them according to your specific needs. Remember, breakout rooms offer a valuable opportunity for participants to engage in focused discussions and collaborate effectively. So, go ahead and give it a try in your next Zoom meeting and experience the benefits firsthand.