How To Create A Trello Board As A Template

How To Articles

Creating a Trello board as a template is a great way to streamline your workflow and stay organized. As someone who regularly uses Trello for project management, I can attest to the effectiveness of this approach. In this article, I will guide you through the process of creating a Trello board template, while also sharing some personal tips and tricks.

Step 1: Define the Purpose

The first step in creating a Trello board template is to define its purpose. What specific task or project will this template be used for? Is it for managing a marketing campaign, organizing a software development project, or planning a wedding? Clearly defining the purpose will help you structure your board accordingly and ensure that it meets your specific needs.

Step 2: Structure Your Board

Once you have defined the purpose of your Trello board template, it’s time to structure it. Trello uses a hierarchical structure, consisting of boards, lists, and cards. Think of boards as the main containers, lists as categories or stages, and cards as individual tasks or items.

For example, if you’re creating a template for managing a marketing campaign, you could have lists for “Planning”, “Content Creation”, “Social Media”, “Email Marketing”, and “Analytics”. Within each list, you can create cards for specific tasks, such as “Create blog post”, “Schedule Facebook post”, or “Analyze campaign metrics”.

Step 3: Add Labels and Due Dates

Labels and due dates are powerful features of Trello that can help you organize and prioritize tasks within your board. Labels can be used to categorize tasks based on their type, priority, or any other criteria that are relevant to your project.

Adding due dates to your cards can help you stay on track and ensure that tasks are completed in a timely manner. You can set due dates for individual cards or for entire lists, depending on your preference.

Step 4: Customize Card Templates

To add a personal touch to your Trello board template, you can customize the card templates. When you create a card, you can add descriptions, checklists, attachments, and comments. Take advantage of these features to provide additional context or instructions for each task.

For example, if you’re using a template for managing software development projects, you could include a checklist in each card with steps for code review or testing. You could also attach relevant documents or link to external resources that team members might find helpful.


Creating a Trello board as a template is a practical way to streamline your workflow and improve your productivity. By defining the purpose, structuring your board, adding labels and due dates, and customizing card templates, you can create a tailored solution that meets your specific needs. Whether you’re managing a marketing campaign, organizing a software development project, or planning a wedding, Trello can be a powerful tool to help you stay organized and achieve your goals.