How To Create A Shared Calendar Microsoft Teams

Productivity Software

“Enhancing collaboration and organization within your team, creating a shared calendar in Microsoft Teams is a valuable tool. In this article, I will guide you in the step-by-step process of creating a shared calendar in Microsoft Teams. Additionally, I will share my personal insights and tips to help you efficiently utilize your calendar. “

Step 1: Set Up a Team

The first step in creating a shared calendar in Microsoft Teams is to set up a team. Teams allow you to bring together colleagues, partners, and external collaborators in one place. To set up a team, simply click on the “Teams” tab on the left sidebar of the Microsoft Teams interface and click on the “Join or create a team” button. Follow the prompts to create your team, giving it a meaningful name and description.

Personal Insight: When setting up a team, it’s important to consider the purpose and scope of the team. Think about the specific needs of your team members and structure the team accordingly. This will help ensure that the shared calendar is organized and relevant to everyone involved.

Step 2: Add a Channel

Once you have created your team, the next step is to add a channel. Channels are subgroups within your team where specific discussions and activities can take place. To add a channel, navigate to your team page and click on the “Add channel” button. Give your channel a name that reflects its purpose, such as “Events” or “Meetings”.

Personal Insight: When naming your channel, try to be as descriptive as possible. This will make it easier for team members to understand the purpose of the channel and find relevant information in the shared calendar.

Step 3: Add a Tab

Once you have added a channel, the next step is to add a tab for the shared calendar. Tabs allow you to integrate external apps and tools into your team’s workspace. To add a tab, navigate to the desired channel, click on the “+” button, and select “Website”. Enter the URL of your calendar application, such as Microsoft Outlook or Google Calendar, and click “Save”.

Personal Insight: Adding a tab for the shared calendar directly in Microsoft Teams can help streamline communication and collaboration. It eliminates the need for team members to switch between different applications, keeping everything in one place.

Step 4: Customize the Calendar

Once you have added the tab for your calendar, you can customize it to suit your team’s needs. Depending on the calendar application you are using, you may have different customization options available. For example, in Microsoft Outlook, you can create different calendars for different types of events and color-code them for easy identification.

Personal Insight: Customizing your calendar can help improve its usability and visual appeal. Take some time to explore the customization options available in your chosen calendar application and tailor it to meet the specific needs of your team.

Step 5: Share the Calendar

After customizing the calendar, the final step is to share it with your team members. To do this, simply navigate to the shared calendar tab in Microsoft Teams and click on the “Share” button. You can then select which team members you want to give access to the calendar.

Personal Insight: Communication is key when it comes to shared calendars. Make sure to inform your team members about the shared calendar and explain how they can access and contribute to it. Encourage everyone to maintain the calendar and keep it up to date, as this will maximize its effectiveness as a collaboration tool.


Creating a shared calendar in Microsoft Teams can significantly improve team collaboration and organization. By following the steps outlined in this article, you can set up a shared calendar that meets the specific needs of your team. Remember to customize the calendar and share it with your team members, and don’t forget to communicate the importance of keeping the calendar up to date. With a well-organized shared calendar, your team can stay on top of events, meetings, and deadlines, ultimately boosting productivity and efficiency.