How To Create A Content Calendar On Trello

How To Articles

In this article, I will walk you through the steps of setting up a content calendar on Trello. Having used Trello for a while, I have discovered its great capabilities in managing my tasks and projects.

Why Use Trello?

Trello is a flexible and intuitive project management tool that allows you to visualize your workflow and collaborate with team members in real-time. It uses a system of boards, lists, and cards to help you organize and prioritize your tasks. Whether you’re a content creator, a marketer, or a freelancer, Trello can greatly simplify the process of managing your content calendar.

Getting Started with Trello

If you haven’t already, sign up for a free Trello account. Once you’re logged in, create a new board specifically for your content calendar. Give it a name that reflects your brand or the purpose of the calendar. For example, “My Content Calendar” or “Company Content Schedule.”

Next, create lists on your board to represent the different stages of your content creation process. Common lists include “Ideas,” “To Do,” “In Progress,” “Review,” and “Published.” Feel free to customize these lists based on your own workflow. If you have a more complex process, you can create additional lists to fit your needs.

Creating Content Cards

Now it’s time to add content cards to your lists. Each card will represent a piece of content that needs to be created or managed. Start by creating a new card in the “Ideas” list. Give it a descriptive title that summarizes the content idea.

Within each content card, you can add a detailed description of the content, including any relevant information, keywords, or research. You can also attach files, such as images or documents, to the card.

Use the Trello checklist feature to break down the content creation process into smaller, actionable steps. This helps you stay organized and ensures that nothing gets overlooked. For example, your checklist might include steps such as “Research keywords,” “Write first draft,” “Edit and proofread,” “Create graphics,” and “Schedule for publishing.”

Assign due dates to each card to ensure that you stay on track with your content schedule. Trello also allows you to set reminders, so you never miss a deadline.

Collaboration and Communication

Trello makes it easy to collaborate and communicate with your team members. You can use the @mention feature to notify specific team members about a card or ask for their input. You can also add comments to cards to provide updates or ask questions.

If you’re working with a team, consider using Trello’s power-ups, such as integrations with other tools like Slack or Google Drive. These integrations can streamline your workflow and make it even easier to manage your content calendar.


Creating a content calendar on Trello is a simple yet effective way to stay organized and ensure that your content creation process runs smoothly. By visually mapping out your tasks and deadlines, you can easily track your progress and collaborate with team members. Give it a try and see how Trello can revolutionize your content management.