How To Count Excel Rows

Counting Excel rows can be a crucial task, whether you’re dealing with a small or large dataset. As an avid Excel user, I’ve had my fair share of experiences with this, and I’m happy to share some tips and tricks with you.

Using the Status Bar

One of the quickest ways to count your Excel rows is by looking at the status bar. Simply click on the bottom-right corner of the Excel window where it shows the row and column numbers. The status bar will reveal the count of rows in your current selection. This method is handy for a fast row count without using any formulas.

Using the ROWS Function

If you prefer a more formal approach, the ROWS function can come to your rescue. By using =ROWS(A1:A10), for instance, you can easily count the number of rows from A1 to A10. This function is especially useful if you need the count in a cell for further use within your spreadsheet.

Using the COUNTA Function

When you’re working with data that has blank cells intermixed, the COUNTA function might be the way to go. This function counts the number of non-empty cells in a range, effectively giving you the count of rows without manual inspection.

Using Tables

If you’re working with Excel tables, you’re in luck. Tables automatically show the total row count at the bottom right of the table, so there’s no need to manually count or use functions. Plus, they dynamically update as you add or remove rows, which makes them extremely convenient.


Counting Excel rows can be a simple or detailed process, depending on your specific needs. Whether you’re a casual spreadsheet user or a seasoned Excel pro, having multiple methods at your disposal can make the task much easier. By utilizing the status bar, functions like ROWS and COUNTA, or leveraging the power of Excel tables, you can quickly and accurately determine the number of rows in your dataset.