How To Copy Files From One Microsoft Team To Another

How To Articles

Rephrasing: Transferring files between different Microsoft Teams can be a helpful method for managing and distributing your files within your teams. In this article, I will lead you through the step-by-step process of copying files from one Microsoft Teams to another. Along the way, I will also offer personal commentary and insights.

Step 1: Access the Files Tab

To begin, open the Microsoft Teams application and navigate to the team that contains the files you want to copy. Once you are in the team, click on the “Files” tab located at the top of the team’s interface.

Step 2: Select the Files

In the Files tab, you will see a list of all the files and folders within the team. Browse through the folders to locate the specific files that you want to copy. You can also use the search bar to quickly find the files.

Once you have found the files, select them by clicking on the checkbox next to each file. If you want to select all the files within a folder, you can click on the checkbox located at the top of the file list.

Step 3: Copy the Files

After selecting the files, click on the “Copy” button at the top of the file list. A dropdown menu will appear with a list of your teams. Select the team where you want to copy the files.

It’s worth noting that you need to have permission to access the destination team in order to copy files to it. If you don’t have the necessary permissions, you will need to reach out to a team admin or owner to grant you access.

Step 4: Choose the Destination

Once you have selected the destination team, you will need to choose the folder where you want to copy the files. You can either select an existing folder or create a new one by clicking on the “New Folder” button.

Adding a personal touch, I often prefer to create a new folder and give it a descriptive name that reflects the purpose of the copied files. This helps me and my team members easily locate the files later on.

Step 5: Complete the Copy

After choosing the destination folder, click on the “Copy” button to initiate the copying process. Depending on the size and number of files, the copying process may take some time to complete. You will see a progress indicator to keep you informed about the status of the copying process.

Once the copying process is finished, you will receive a notification confirming the successful copy of the files to the destination team. You can now access the copied files in the specified folder within the destination team.


Copying files from one Microsoft Teams to another is a straightforward process that allows you to efficiently organize and share files within your teams. By following the steps outlined in this article, you can easily copy files and add a personal touch to your file management workflow. Remember to always have the necessary permissions to access the destination team and choose descriptive folder names to enhance file discoverability.