How To Copy And Paste Into Trello From Excel

How To Articles

Transferring information between Excel and Trello can be made easier by simply copying and pasting data. As a regular user of both Excel and Trello for organizing my work, I have found this function to be extremely beneficial. This article will provide a step-by-step guide on how to copy and paste from Excel to Trello, as well as some personal recommendations and observations.

Step 1: Prepare your Excel data

Before we dive into copying and pasting, it’s important to ensure that your Excel data is properly formatted and organized. Make sure that each column represents a distinct piece of information, and that there are no merged cells or empty rows. This will make the copying and pasting process much smoother.

Step 2: Select and copy the Excel data

Once your Excel data is ready, select the desired range of cells that you want to copy. You can do this by clicking and dragging to select the cells or by using the keyboard shortcuts (e.g., Ctrl + Shift + Right Arrow).

After selecting the data, right-click and choose the “Copy” option from the context menu. Alternatively, you can use the keyboard shortcut Ctrl + C to copy the selected cells.

Step 3: Paste the data into Trello

Now it’s time to switch over to Trello. Open the Trello board where you want to paste the Excel data or create a new board if needed. Navigate to the list or card where you want the data to be pasted.

Right-click on the list or card and select the “Paste” option from the context menu. Alternatively, you can use the keyboard shortcut Ctrl + V to paste the copied Excel data into Trello.

Depending on the complexity of the data and the number of columns, Trello may prompt you to select how the data should be formatted. Choose the appropriate option based on your needs, such as creating separate cards for each row or merging the data into a single card.

Personal Tips and Insights

While the basic process of copying and pasting into Trello is straightforward, there are a few tips and insights I want to share based on my personal experience:

  1. Keep an eye on the size of the data: If you’re copying a large amount of data from Excel into Trello, be mindful of the overall size. Trello has some limitations on the number of cards and attachments you can have, so consider splitting the data into multiple cards or using attachments sparingly.
  2. Check the formatting after pasting: Sometimes the formatting of the copied data may not align perfectly with Trello’s layout. Take a moment to review and adjust the formatting if necessary, such as adjusting column widths or rearranging the information within each card.
  3. Update the data in Excel: Remember that the data you paste into Trello from Excel is not dynamically linked. If you make changes to the original Excel file, you’ll need to recopy and paste the updated data into Trello manually.
  4. Experiment with Trello power-ups: Trello offers various power-ups that can enhance the functionality and integration with other tools. Explore the available power-ups to see if there are any that can further streamline your workflow when copying and pasting data from Excel.


Copying and pasting data from Excel into Trello can save you time and effort when it comes to organizing and managing your work. By following the simple steps outlined in this article, you can seamlessly transfer your Excel data into Trello and leverage the power of both platforms. Remember to stay mindful of the data size and formatting, and don’t hesitate to explore additional Trello features to optimize your workflow. Happy organizing!