How To Connect Trello To My Outlook Contact List

Productivity Software

Connecting Trello to my Outlook contact list has greatly improved my productivity. Through this integration, I am able to effortlessly merge my tasks and contacts, simplifying my organization and streamlining my workflow. In this article, I will walk you through the process of connecting Trello to your Outlook contact list, sharing my personal tips and thoughts along the way.

Step 1: Install the Trello Add-In

To begin the integration, you’ll need to install the Trello Add-In for Outlook. Open Outlook and navigate to the “Get Add-Ins” section in the settings. Search for “Trello” and click on the Trello Add-In. Follow the prompts to install the add-in to your Outlook account.

Step 2: Link Trello to Outlook

Once the Trello Add-In is installed, you need to link your Trello account to Outlook. Open a new message in Outlook and click on the Trello icon on the message toolbar. A window will pop up asking you to log in to your Trello account. Enter your credentials and click “Log In.”

After logging in, you’ll be prompted to authorize Outlook to access your Trello account. Click “Allow” to grant the necessary permissions. Once authorized, your Trello boards will be visible within Outlook.

Step 3: Syncing Contacts

Now that Trello is linked to Outlook, it’s time to sync your contacts. Open the Trello board where you want to sync your contacts and click on the “+” button to add a new card. In the card title, enter the name of the contact you want to sync.

Next, click on the card to open the card details. On the right-hand side, you’ll see a section called “Add an Outlook Contact.” Click on the “Link Contact” button and select the contact you want to sync from your Outlook contact list. Click “Add” to complete the process.

Repeat this process for each contact you want to sync with Trello. You can also add additional details to the Trello card, such as email addresses, phone numbers, and notes, by editing the card details.

Step 4: Utilizing Trello and Outlook Integration

Now that your contacts are synced between Trello and Outlook, you can leverage this integration to streamline your workflow. Here are a few tips on how to make the most out of this integration:

  1. Create Trello cards for important contacts and link them to the corresponding Outlook contact. This will allow you to easily access contact information without leaving Trello.
  2. Assign tasks or follow-ups to specific contacts within Trello cards. This way, you can easily track and manage your interactions with each contact.
  3. Use labels or tags in Trello to categorize contacts based on different criteria, such as location, industry, or importance. This will help you quickly identify and prioritize contacts.
  4. Take advantage of Trello’s automation features, such as Butler, to automate repetitive tasks related to your contacts. For example, you can set up a rule to automatically archive a card when a contact becomes inactive.


Integrating Trello with your Outlook contact list is a powerful way to streamline your workflow and stay organized. By syncing contacts between these two platforms, you can easily access contact information, assign tasks, and automate repetitive tasks. With these steps and tips, you can enhance your productivity and manage your contacts more effectively. Give it a try and experience the benefits firsthand!