Integrating Calendly and Zoom can significantly streamline your scheduling system and simplify managing and conducting virtual meetings. As a regular meeting scheduler and host, I have personally experienced the benefits of this integration in saving time and minimizing the chance of double bookings.
What is Calendly?
If you’re not already familiar with Calendly, it is an online scheduling tool that allows you to easily set up and share your availability with others. You can create different types of events with specific durations and time slots, making it simple for others to schedule meetings with you.
Calendly integrates with various calendar platforms such as Google Calendar, Outlook, and iCloud, ensuring that your availability is always up to date and avoiding any conflicts.
What is Zoom?
If you haven’t heard of Zoom, it is one of the top video conferencing platforms used worldwide. Zoom provides features like HD video and audio, screen sharing, and the ability to record meetings. It has become the go-to solution for remote collaboration and virtual meetings.
Connecting Calendly and Zoom
Now let’s get into the nitty-gritty of connecting Calendly and Zoom. Follow these steps:
- Log in to your Calendly account and navigate to the “Event Types” page.
- Select the event type for which you want to integrate Zoom.
- Scroll down to the “Video Conferencing” section and click on “Add” next to Zoom.
- You’ll be prompted to authorize Calendly to access your Zoom account. Click “Authorize” to proceed.
- Once authorized, select the Zoom meeting option you prefer, such as “Create a new meeting for each event” or “Use a personal meeting ID.”
- Save your changes, and you’re all set!
With the integration complete, whenever someone schedules a meeting with you through Calendly, a Zoom meeting link will automatically be generated and added to the event details. This makes it incredibly easy for both you and your attendees to join the meeting at the scheduled time.
My Experience Using Calendly and Zoom Together
I have personally been using Calendly and Zoom together for the past few months, and it has been a game-changer for me. It has eliminated the need for me to manually create and share Zoom meeting links for each meeting I schedule.
Now, I simply share my Calendly scheduling link with others, and they can easily select a suitable time slot. Calendly automatically adds the Zoom meeting link to the event details, saving me time and preventing any confusion or double bookings.
Additionally, I appreciate the flexibility that Calendly provides in terms of Zoom settings. Depending on the event, I can choose to create a new Zoom meeting for each event or use a personal meeting ID. This allows me to have control over my meetings and tailor them to my specific needs.
Conclusion
The combination of Calendly and Zoom is a match made in scheduling heaven. By integrating these two powerful tools, you can simplify the process of scheduling and hosting virtual meetings, saving time and reducing the risk of scheduling conflicts. Give it a try, and experience the benefits for yourself!