How To Communicate Within Wrike

How To Articles

Effective communication is crucial for successful project management and collaboration in Wrike. After using the platform for several years, I have discovered various strategies and features that have significantly enhanced my ability to communicate within Wrike. In this article, I will be sharing my personal insights and offering a comprehensive guide on effective communication in Wrike.

Utilizing Comments

One of the most powerful features in Wrike for communication is the ability to leave comments on tasks, folders, and projects. Comments allow you to provide feedback, ask questions, or simply update your team members on the progress of a task. To leave a comment, simply click on the task or folder and type your message in the comment box.

When leaving comments, it’s important to be clear and concise. Provide specific details and context to ensure that your message is understood. Additionally, you can mention specific team members using the ‘@’ symbol followed by their name to notify them about the comment.

Another helpful tip is to use formatting options within the comments section. You can bold important information, italicize key points, or even add hyperlinks to external resources. This allows you to add personal touches and provide additional context when necessary.

Using @Mentions

Wrike also offers the @mention feature, which allows you to directly notify specific team members within the platform. To use this feature, simply type ‘@’ followed by the person’s name. This will send them a notification and link directly to the task or comment you mentioned them in.

Using @mentions is a great way to get someone’s attention or assign them a task. It eliminates the need for separate emails or messages and keeps all communication within the project management system. However, it’s important to use @mentions sparingly and only when necessary, as constant notifications can be overwhelming for team members.

Creating Custom Workflows

Custom workflows are a powerful tool in Wrike that can greatly improve communication and streamline processes. By creating custom workflows, you can define the steps and stages of a project, assign tasks to specific team members, and set deadlines.

Within each stage of the workflow, you can add instructions, attach relevant documents, and leave comments. This helps to ensure that everyone involved in the project has access to the necessary information and can easily communicate with one another.


Communicating effectively within Wrike is crucial for successful project management and collaboration. By utilizing features such as comments, @mentions, and custom workflows, you can streamline communication, provide clarity, and foster a more collaborative work environment. So, next time you’re working on a project in Wrike, be sure to make the most of these communication tools to enhance productivity and achieve your goals.