How To Check Who Changed What In Trello

How To Articles

As a Trello user, I have encountered the difficulty of monitoring any updates made to my boards and cards. It is crucial to be aware of these changes, particularly when collaborating with a team or working on a project together. In this article, I will walk you through the steps of determining who made modifications in Trello and also share some personal insights and suggestions.

Understanding the Trello Activity Log

One of the most powerful features of Trello is the Activity Log. This log keeps a record of all the actions taken on a board, card, or even a specific checklist item. To access the Activity Log, open the card or board you want to investigate and click on the “Show Menu” button located on the right side of the screen. Then, click on “Activity” from the menu.

Personal Experience: The Power of the Activity Log

I remember a time when I was working on a collaborative project with multiple team members. We had a shared Trello board where we tracked our progress and assigned tasks. One day, I noticed that some important checklists on one of the cards were mysteriously deleted. To find out who made the changes, I immediately turned to the Activity Log.

Upon examining the Activity Log, I discovered that a team member accidentally deleted the checklists while trying to rearrange them. Armed with this information, I was able to quickly restore the checklists and prevent any further confusion.

Tracking Changes on Cards

When it comes to tracking changes made on individual cards, the Activity Log offers detailed insights. Within the Activity Log, you can see a chronological list of actions taken on the card, including card creation, card movement, comments, and more.

Each action entry in the log includes the name and avatar of the person who made the change, making it easy to identify the responsible party. You can also click on an action entry to view more details, such as the exact time the action was performed.

Personal Tip: Using the Activity Log to Resolve Disputes

In another instance, there was a disagreement within my team about who had added a specific comment on a card. The comment had important information that could impact our project’s outcome. By referring to the Activity Log, I was able to settle the dispute and attribute the comment to the correct team member.

Getting Notifications for Board Changes

If you want to stay updated on changes made to an entire board, including new card creations, card movements, and more, Trello offers a notification feature. To enable notifications, open the board you want to monitor and click on the “Show Menu” button. Then, click on “More” and select “Subscribe” from the menu.

Once subscribed, you will receive email notifications whenever changes occur on the board. This is particularly useful when you are part of a large team or have numerous boards to keep track of.

Personal Experience: Staying in the Loop

During a particularly busy period, I found it challenging to keep track of the changes happening on multiple boards. By subscribing to the boards, I received email notifications that helped me stay informed about important updates. This not only saved me time but also ensured that I didn’t miss anything crucial.

Conclusion

The ability to check who changed what in Trello is a valuable feature for maintaining transparency, accountability, and effective collaboration. The Activity Log provides a comprehensive record of actions taken on cards and boards, while the notification feature keeps you informed about changes happening in real-time.

By utilizing these features, I have been able to identify and resolve issues, attribute actions to the correct individuals, and stay up-to-date with project progress. Whether you are working on a team or managing your personal tasks, Trello’s ability to track changes is a game-changer.