How To Check Calendar Of Others In Microsoft Teams

Productivity Software

Microsoft Teams is an effective tool for collaboration, enabling us to stay connected and be productive with our team members. I especially appreciate the feature that allows me to view the schedules of others. It allows me to easily see when my colleagues are available and plan meetings or assignments accordingly.

To check the calendar of others in Microsoft Teams, follow these simple steps:

Step 1: Open the Calendar

First, navigate to the left sidebar in Microsoft Teams and click on the Calendar icon. This will open up the calendar view, where you can see your own schedule.

Step 2: Add a Calendar

Next, to view the calendar of others, click on the “Add calendar” button located at the top of the calendar view. A drop-down menu will appear.

Step 3: Select a Calendar

In the drop-down menu, select “Add calendar” again and choose the option “From directory”. This will open a dialog box where you can search for the person whose calendar you want to check.

Step 4: Search for the Person

In the search box, type the name or email address of the person whose calendar you want to check. As you type, Microsoft Teams will automatically suggest matching results from your organization’s directory.

Step 5: View the Calendar

Once you have found and selected the person’s name, their calendar will be added to your calendar view. You can now see their availability, including any meetings or appointments they have scheduled.

I find this feature incredibly helpful when coordinating with my team members. It allows me to see at a glance when they are free or busy, making it easier for me to schedule meetings or assign tasks.

Additionally, Microsoft Teams gives me the option to overlay multiple calendars, so I can compare the schedules of multiple team members or even different departments. This feature is particularly useful when trying to find a common time slot for a team meeting or project.

It’s important to note that the visibility of someone’s calendar may be limited based on their privacy settings. Some individuals may choose to share their calendar with everyone in the organization, while others may only share it with specific individuals or groups. Therefore, it’s always a good idea to check with the person you are trying to view the calendar of and ensure you have the necessary permissions.


Checking the calendar of others in Microsoft Teams can greatly enhance collaboration and productivity within a team. The ability to view availability and schedule accordingly helps streamline communication and ensures efficient use of time. So, why not take advantage of this feature and make the most out of Microsoft Teams?