How To Change Settings Microsoft Teams

Productivity Software

Adjusting the preferences in Microsoft Teams is an important task to personalize your usage and optimize the potential of this robust teamwork platform. As an individual who has extensively utilized Microsoft Teams for professional and personal reasons, I can confidently confirm that tweaking the settings can greatly improve your efficiency and overall satisfaction.

Getting Started with Microsoft Teams Settings

To begin customizing your settings in Microsoft Teams, start by clicking on your profile picture in the top-right corner of the app. From the dropdown menu, select “Settings” to access the various options available.

General Settings

Under the “General” tab, you’ll find a range of settings that allow you to personalize Teams according to your preferences. Let’s explore some of the key options:

  • Theme: Choose between the default light theme or the dark theme, depending on your visual preferences. Personally, I find the dark theme more soothing to the eyes during late-night work sessions.
  • Language: Change the language of the app to your preferred language. This feature is particularly useful for international teams or individuals who are more comfortable using a different language.
  • Notifications: Configure how and when you receive notifications from Teams. You can choose to receive desktop notifications, email notifications, or both. Adjusting the notification settings can help you stay on top of important messages and tasks while minimizing distractions.

Calling Settings

If you often use Microsoft Teams for voice and video calls, it’s important to explore the “Calling” settings to ensure a seamless communication experience. Here are a few settings you may want to consider:

  • Devices: Under the “Devices” tab, you can select the input and output devices for your calls. This includes choosing the microphone and speakers you want to use during calls. Make sure to test your chosen devices to ensure they are working properly.
  • Call Forwarding: If you frequently switch between devices, such as your mobile phone and computer, you can enable call forwarding to ensure you never miss an important call. Simply enter the phone number you want to forward calls to, and Teams will take care of the rest.

Privacy Settings

Your privacy is important, and Microsoft Teams provides several privacy settings to give you full control over your data and interactions. Take the time to review and adjust the following settings:

  • Privacy: Determine who can contact you and access your personal information. You can choose to only allow contacts within your organization or expand your reach to external organizations as well.
  • Screen Sharing: Control who can request permission to share their screen with you during meetings and calls. This feature is particularly useful for safeguarding your privacy and preventing unwanted screen sharing.


Customizing your settings in Microsoft Teams is a simple yet powerful way to personalize your collaboration experience. By exploring and adjusting the various settings available, you can tailor Teams to meet your specific needs and preferences.

Remember, the settings mentioned in this article are just the tip of the iceberg. Microsoft Teams offers a wide range of customization options, so feel free to explore and experiment to find the perfect setup for you.

So, take a moment to dive into your Microsoft Teams settings and make it truly your own. You’ll be amazed at how much more productive and enjoyable your collaboration experience can be!