How To Change Microsoft Teams To See Everyone

How To Articles

Modifying the display settings in Microsoft Teams to include all participants can greatly improve group collaboration in meetings and discussions. As a frequent user of Microsoft Teams for professional purposes, I have found this function to be extremely beneficial in ensuring that everyone is recognized and their input is appreciated. In this article, I will lead you through a detailed tutorial on how to adjust the view in Microsoft Teams to show all participants, sharing my own thoughts and observations throughout the process.

Step 1: Join a Meeting or Start a Video Call

The first step is to join a meeting or start a video call in Microsoft Teams. This can be done by selecting the desired meeting from your calendar or initiating a call directly from the Teams app. Once you are in the meeting or call, you will see the video feed of the participants.

Step 2: Expand the Video Gallery

To change the view and see everyone in the meeting, you need to expand the video gallery. By default, Microsoft Teams displays a grid view with a limited number of participants on the screen. To expand the video gallery and see more people, look for the “…” button at the top right corner of the screen.

Note: The location of this button may vary based on the version of Microsoft Teams you are using.

Step 3: Select “Large Gallery” View

After clicking the “…” button, a menu will appear with different view options. Look for the “Large Gallery” option and select it. This view provides a larger video grid, allowing you to see more participants simultaneously.

Pro Tip: If you are using a larger display or multiple monitors, you can further enhance the viewing experience by expanding the Teams app window across your screens.

Step 4: Adjust the Layout (Optional)

In some cases, the “Large Gallery” view might not automatically adjust the layout according to the number of participants in the meeting. If this is the case, you can manually adjust the layout to ensure everyone is visible on the screen.

To manually adjust the layout, hover your cursor over any participant’s video feed. A set of icons will appear at the top right corner of the video. Click the “…” button to access more options, then select “Fit to Window”. This will resize the video feed to fit within the available space, ensuring that all participants are visible.

Step 5: Enjoy the Enhanced Viewing Experience

Once you have followed these steps, you should now be able to see everyone in your Microsoft Teams meeting or video call. This enhanced viewing experience can greatly improve communication and collaboration, as it allows you to better observe non-verbal cues and engage with all participants.


Changing the view in Microsoft Teams to see everyone is a simple yet effective way to enhance your collaborative experience. By following the steps outlined in this article, you can ensure that no one goes unnoticed during meetings and video calls. Embracing this feature can lead to more engaging and productive discussions, ultimately benefiting both individuals and teams. So go ahead, give it a try, and see the difference it makes in your Microsoft Teams experience!