Modifying the host in a Zoom meeting invitation can prove to be a valuable tool in transferring the hosting duties to someone else. It is an easy process that enables you to assign the role of the host to another attendee in your meeting. This article will provide a step-by-step tutorial on how to change the host in a Zoom meeting invitation.
Step 1: Open the Zoom app
To begin, open the Zoom app on your device. If you don’t have the Zoom app installed, you can download it from the official Zoom website.
Step 2: Schedule a meeting
Click on the “Schedule” button to set up a new meeting. Fill in the meeting details, such as the topic, date, time, duration, and other relevant information.
Step 3: Add participants
Add the participants you want to invite to the meeting by entering their email addresses in the designated field. You can also import participants from your contacts list or a CSV file.
Step 4: Enable alternative host
Scroll down to the “Meeting Options” section and check the box next to “Enable join before host.” This allows participants to join the meeting even if the host hasn’t arrived yet. Below that, you will find the “Alternative Host” field. Enter the email address of the person you want to designate as the new host.
Step 5: Save and send the meeting invite
Once you have filled in all the necessary details and designated the alternative host, click on the “Save” button to save your meeting settings. You can then send the meeting invite by clicking on the “Copy Invitation” button and sharing the invite via email or other communication channels.
Step 6: Transferring host during the meeting
During the meeting, the alternative host you designated will have the ability to start the meeting and assume the host responsibilities. They will have access to all the features and controls available to the host, such as managing participants, sharing screens, and controlling meeting settings.
Personal Touch:
Changing the host in a Zoom meeting invite has been a game-changer for me in several situations. As a project manager, I often find myself needing to delegate hosting responsibilities to team leads or subject matter experts. This feature saves me time and allows me to focus on other important tasks, knowing that someone else is capable of handling the meeting.
Furthermore, during the recent pandemic, many of us have had to adapt to remote work. Zoom has become an essential tool for staying connected with colleagues, clients, and friends. Being able to change the host in a meeting invite adds flexibility and ensures that important meetings can continue even if the original host is unavailable.
Conclusion
Changing the host in a Zoom meeting invite is a straightforward process that allows you to transfer hosting responsibilities to another participant. By following the steps outlined in this article, you can easily designate an alternative host and ensure your meetings run smoothly. Whether you’re a project manager, team leader, or simply someone who wants to delegate hosting duties, this feature provides the flexibility and convenience you need. Give it a try and experience the benefits for yourself!