How To Change Attendee To Presenter In Microsoft Teams

Productivity Software

Adjusting a participant to a speaker on Microsoft Teams can prove useful when granting someone the capability to display their screen, share slides, or assume control of the meeting. In this guide, I will walk you through the process of converting an attendee to a presenter on Microsoft Teams, including my own tips and commentary.

Step 1: Accessing the Meeting Participants

To start, open the Microsoft Teams app and join the meeting. Once you are in the meeting, look for the “Meeting controls” bar at the bottom of the screen. Click on the “Participants” icon to open the participant list.

Step 2: Identifying the Attendees

In the participant list, you will find a list of all the attendees in the meeting. Attendees are indicated by their names and the “Attendee” role next to their names. Take a moment to review the list and identify the attendee you want to promote to a presenter.

Step 3: Promoting an Attendee to a Presenter

Now that you have identified the attendee you want to promote, right-click on their name in the participant list. A context menu will appear with different options. Select “Make a Presenter” from the menu.

Step 4: Confirming the Change

After selecting “Make a Presenter,” a confirmation prompt will appear asking you to confirm the change. Click on “Change Role” to confirm and promote the attendee to a presenter.

Now that the attendee has been promoted to a presenter, they will have the necessary permissions to share their screen, present slides, or take control of the meeting, depending on the meeting settings. It’s essential to communicate with the newly promoted presenter to inform them of their new role and responsibilities.

Throughout my experience with Microsoft Teams, I have found this feature extremely useful in enhancing collaboration during meetings. It allows participants to actively engage with the meeting content and share their insights effectively. However, it’s important to remember that promoting an attendee to a presenter should be done with caution, as it grants additional capabilities and control over the meeting.

Conclusion

Changing an attendee to a presenter in Microsoft Teams can be done with just a few simple steps. By following the steps outlined in this article, you can empower attendees by promoting them to presenters, thereby enabling them to actively contribute to the meeting. However, it’s crucial to exercise discretion when promoting attendees, ensuring that the right individuals have the appropriate permissions.