How To Call Everyone On One Group In Microsoft Teams

How To Articles

Microsoft Teams is an effective tool for teams to collaborate and seamlessly communicate with each other. One of its notable features is the option to call everyone in a group simultaneously, providing convenience and time-efficiency. In this article, I will lead you through the process of calling a group in Microsoft Teams, while also sharing helpful tips and my personal insights.

Step 1: Open Microsoft Teams

To get started, open the Microsoft Teams app on your computer or mobile device. If you don’t have it installed yet, you can download it from the official Microsoft website. Once you have the app open, sign in with your Microsoft account credentials.

Step 2: Navigate to the desired group

In order to call everyone in a specific group, you need to first navigate to that group within Microsoft Teams. You can do this by clicking on the “Teams” tab on the left-hand side of the app, and then selecting the desired group from the list of available teams.

Step 3: Start a group call

Once you are in the desired group, you can initiate a group call by clicking on the “Meet” button at the top of the screen. This will open a window where you can choose the audio or video call option.

Step 4: Select the participants

Before starting the group call, you can select the participants you want to include in the call. By default, everyone in the group will be included, but you can also choose to exclude certain individuals if needed. Simply click on the “Show participants” button and toggle the switches next to their names to include or exclude them from the call.

Step 5: Start the call

Once you have selected the participants, click on the “Start” button to initiate the group call. Microsoft Teams will then start ringing for all participants, and they will be able to join the call by accepting the invitation.

Now, let me share some personal insights and tips based on my experience using Microsoft Teams to call everyone on one group:

  1. It’s important to ensure that all participants are connected to a stable internet connection to avoid any call quality issues.
  2. If you are initiating a video call, make sure to check your camera and microphone settings beforehand to ensure they are working properly.
  3. Consider sending a quick chat message or email to inform the group members about the upcoming call, so they can be prepared and available.
  4. If someone in the group is unable to join the call, Microsoft Teams allows you to record the call and share it with them later for reference.


Calling everyone on one group in Microsoft Teams can be a great way to streamline communication and ensure that everyone stays connected and informed. By following the simple steps outlined in this article, you can easily initiate group calls and collaborate effectively with your team. Remember to keep everyone’s preferences and availability in mind, and leverage the additional features and functions offered by Microsoft Teams to enhance your communication experience.