How To Build Out Wrike And Not Send Notifications

How To Articles

Expanding and personalizing the notification configurations of Wrike can significantly enhance teamwork and workflow efficiency. As a frequent user of Wrike who has seen the positive impact of customizing its notification system, I am eager to share my tips on building out Wrike without generating irrelevant notifications.

Understanding Wrike’s Notification System

Before diving into the customization process, it’s important to have a clear understanding of Wrike’s notification system. By default, Wrike sends notifications for various actions such as task updates, comments, and file attachments. While these notifications are intended to keep team members informed, they can sometimes lead to information overload and distractions.

Fortunately, Wrike provides several options to customize notification settings to suit individual preferences and reduce notification fatigue. Let’s explore these customization options in detail.

1. Notification Preferences

The first step in building out Wrike and tweaking its notification settings is to adjust your notification preferences. To access these settings, click on your profile picture in the top right corner of the Wrike interface and select “Profile Settings”.

Within the profile settings, navigate to the “Notifications” tab and you’ll be presented with a list of notification types. Here, you can enable or disable notifications for specific actions, such as task assignments, comments, and deadlines. By selectively enabling only the notifications that are essential to your role, you can minimize unnecessary distractions.

2. Smart Notifications

Wrike’s Smart Notifications feature allows you to receive consolidated updates instead of individual notifications for every action performed on a task. This feature is particularly useful when working on tasks with high activity levels, where receiving frequent notifications can be overwhelming.

To enable Smart Notifications, go to the “Notifications” tab in your profile settings and find the “Smart Notifications” section. Here, you can choose to receive either daily or weekly email updates summarizing the activity on tasks and projects you’re involved in. By opting for these consolidated updates, you can stay informed without being constantly interrupted.

3. @Mentions and Subscriptions

When collaborating with team members on specific tasks or projects, it’s common to want to be notified of any updates or changes related to those tasks. Wrike provides two features – @mentions and subscriptions – to meet this need.

@Mentions allow you to tag specific team members in comments or task descriptions, ensuring they receive a notification when they are directly mentioned. This is particularly useful when you need to draw someone’s attention to a specific task or ask for their input.

On the other hand, subscriptions allow you to receive notifications for any updates made to a specific task or project, even if you’re not directly mentioned. To subscribe to a task or project, simply click the bell icon located at the top of the task or project details page.


Building out Wrike and customizing its notification settings can significantly enhance your productivity by reducing unnecessary distractions and ensuring you only receive relevant updates. By adjusting your notification preferences, leveraging Smart Notifications, and utilizing @mentions and subscriptions effectively, you can create a tailored notification system that works best for you and your team.

Remember, effectively building out Wrike is an ongoing process that requires regular evaluation and adjustments based on your evolving needs and collaboration requirements. Take the time to experiment with different settings and find the optimal balance between staying informed and avoiding notification overload.