Outlook is a powerful email client that offers a wide range of features to enhance your email communication. One of these features is the ability to blind copy, or BCC, recipients when sending an email. BCC allows you to send an email to multiple recipients without revealing their email addresses to each other. This can be useful in a variety of situations, such as when you want to protect the privacy of your contacts or when you want to send a mass email without exposing everyone’s email address. In this article, I will guide you through the process of blind copying in Outlook, and share some personal tips and tricks along the way.
Step 1: Composing a new email
First, open Outlook and click on the “New Email” button to compose a new email. This will open a blank email window where you can enter the recipient’s email address, subject, and message.
Step 2: Enabling the BCC field
By default, the BCC field may not be visible in the email window. To enable it, go to the “Options” tab in the ribbon menu and click on the “BCC” button. This will add the BCC field to the email window.
Step 3: Adding recipients to the BCC field
Now that the BCC field is visible, you can start adding recipients to it. Simply click on the “BCC” button and a new window will appear where you can enter the email addresses of the recipients you want to blind copy. You can enter multiple email addresses separated by commas.
One tip I find useful is to copy and paste the email addresses from a separate document or spreadsheet. This helps to ensure accuracy and saves time compared to typing them manually.
Step 4: Composing the email
Once you have added all the recipients to the BCC field, you can proceed with composing your email as you normally would. Add a subject, write your message, and attach any necessary files or documents.
Step 5: Sending the email
Before sending the email, it’s a good idea to review it one last time to make sure everything looks good. Double-check the content, attachments, and recipients to avoid any mistakes.
Now, you’re ready to send the email. Click on the “Send” button, and Outlook will deliver the email to all the recipients you added in the BCC field. It’s important to note that the recipients added to the BCC field will not be able to see each other’s email addresses.
Blind copying in Outlook is a handy feature that can help maintain privacy and professionalism in your email communications. Whether you want to protect the identity of your contacts or maintain a clean and organized list of recipients, BCC is a valuable tool to have at your disposal.
In conclusion
Learning how to blind copy in Outlook can greatly enhance your email communications. By following the steps outlined in this article, you can easily protect the privacy of your contacts and send mass emails without exposing everyone’s email address. Make sure to enable the BCC field, add recipients to it, compose your email, and review it before sending. With these tips and tricks, you’ll be able to use the blind copy feature in Outlook with confidence. Happy emailing!