How To Best Track Time Checklist Trello

How To Articles

Efficiently managing time is vital for any project or task. As a person who has faced difficulties in time management, I have discovered that incorporating Trello and making a checklist has significantly improved my productivity. This article will guide you on how to create a checklist on Trello and also provide some helpful insights and techniques based on my personal experience.

Getting Started with Trello

If you are new to Trello, it is a web-based project management tool that allows you to create boards, lists, and cards to organize and track your tasks. To get started, visit the Trello website and sign up for an account. Once you have logged in, you can create a new board for your project or use an existing board.

Creating a Checklist

Now that you have your board set up, it’s time to create a checklist. A checklist in Trello allows you to break down a task into smaller subtasks and track your progress as you complete each one. Here’s how you can create a checklist:

  1. Open the card you want to add the checklist to by clicking on it.
  2. On the right-hand side of the card, you will see a section called “Add a checklist.” Click on the “Checklist” button.
  3. A new checklist will appear on the card. Give your checklist a name that describes the tasks you need to complete.
  4. Click on the “Add an item” field to start adding items to your checklist. Enter the name of the first subtask and press Enter.
  5. Continue adding items to your checklist until you have listed all the subtasks you need to complete.
  6. As you complete each subtask, click on the checkbox next to it to mark it as done. Trello will automatically track your progress and update the checklist accordingly.

Creating a checklist in Trello is as simple as that. The beauty of using a checklist is that you can easily see what needs to be done and track your progress in real-time.

Personal Tips and Tricks

Now that you know how to create a checklist in Trello, let me share some personal tips and tricks that have helped me make the most of this feature:

  • Prioritize Tasks: When creating your checklist, consider prioritizing your tasks by importance or deadline. This can help you stay focused and ensure that you are completing the most critical tasks first.
  • Break Down Complex Tasks: If you have a complex task, break it down into smaller subtasks. This makes it easier to track your progress and prevents you from feeling overwhelmed.
  • Use Labels: Trello allows you to add labels to your cards and checklists. Take advantage of this feature to categorize your tasks and easily identify them at a glance.
  • Set Due Dates: Assigning due dates to your checklist items can help you stay on track and meet deadlines. Trello will send you notifications and reminders when a due date is approaching.
  • Add Descriptions: If a checklist item requires additional information or instructions, use the description field to provide more context. This can help you or your team members understand the task better.
  • Collaborate with Team Members: If you are working on a project with a team, invite your team members to the Trello board and assign tasks to them. This allows for better collaboration and accountability.


Tracking time effectively is essential for managing any project or task. Trello’s checklist feature provides a simple and efficient way to break down tasks, track progress, and collaborate with team members. By following the steps outlined in this article and implementing some personal tips and tricks, you can make the most of Trello’s checklist feature and stay on top of your tasks. Give it a try, and I’m confident you’ll see an improvement in your time tracking process!