How To Be Time Specific In Trello

How To Articles

As an experienced Trello user, I recognize the significance of being time-oriented in order to efficiently handle tasks and maintain organization. In this article, I will disclose my individual advice and techniques for being time-oriented on Trello, enabling you to maximize the potential of this robust project management tool.

1. Utilize Due Dates

One of the easiest and most effective ways to be time specific in Trello is by utilizing the due date feature. When creating or editing a card, simply set a due date for when the task needs to be completed. This will create a sense of urgency and help you prioritize your tasks accordingly.

For example, if I have a blog post that needs to be published by Friday, I would set the due date for Friday and Trello will remind me as the deadline approaches.

2. Add Time Estimates

Another helpful way to be time specific in Trello is by adding time estimates to your cards. This allows you to allocate the necessary amount of time for each task, ensuring that you are not overcommitting or underestimating the effort required.

Personally, I find it useful to break down larger tasks into smaller subtasks and assign time estimates to each subtask. This helps me stay focused and aware of how much time I need to allocate to complete a specific task.

3. Use Labels for Time Blocking

Labels in Trello are versatile tools that can be used for various purposes. One way to be time specific is by using labels to indicate time blocks. For example, you can create labels for morning, afternoon, and evening, allowing you to categorize your tasks based on when you plan to work on them.

By assigning labels to your cards, you can easily visualize your schedule and ensure that you are allocating your time efficiently. This technique can be especially useful for individuals who prefer to work in specific time slots or want to balance their workload throughout the day.

4. Attach Time-Sensitive Files or Links

When working on time-specific tasks, it is often crucial to have all the necessary files or references readily available. In Trello, you can attach files or links directly to your cards, making it easy to access the relevant information when you need it.

For example, if you are working on a project with multiple collaborators, you can attach a shared Google Docs link to the corresponding Trello card. This way, you and your team can quickly access the document and ensure everyone is on the same page.


Being time specific in Trello is essential for effective task management and ensuring that you stay on top of your commitments. By utilizing due dates, adding time estimates, using labels for time blocking, and attaching time-sensitive files or links, you can maximize your productivity and organize your tasks in a way that aligns with your schedule.

Remember, the key to success with Trello lies in finding a system that works best for you. Experiment with different techniques and adapt them to fit your workflow. By doing so, you’ll be able to make the most out of this versatile project management tool.