How To Back Up Notion

How To Articles

Backing up your data is a critical step in safeguarding important information. Notion, a widely-used productivity tool, enables you to manage and arrange your notes, tasks, and documents. It is crucial to have a backup of your Notion data in the event of unintentional deletion, system breakdown, or any unforeseen circumstance. In this article, I will walk you through the procedure for backing up your Notion data and provide some personal tips along the way.

Understanding Notion Data Structure

Before we dive into the backup process, let’s understand how Notion stores your data. Notion uses a database-like structure called “blocks” to store information. Each block can contain text, images, tables, or even other blocks. These blocks are organized into pages, which can be grouped into different categories or projects.

Exporting Notion Data

To start backing up your Notion data, you can export your content as a backup file. Here’s how:

  1. Open Notion and navigate to the workspace or page you want to backup.
  2. Click on the three-dot menu at the top right corner of the page.
  3. Select “Export” from the dropdown menu.
  4. Choose the file format you prefer, either HTML or Markdown.
  5. Click “Export” and choose a location on your computer to save the backup file.

By following these steps, you’ll have a copy of your Notion data saved on your computer. It’s a good practice to regularly export your data and keep multiple backup copies in different locations.

Automating Backups with Third-Party Tools

If manual exporting seems cumbersome or you want more frequent backups, you can consider using third-party tools to automate the backup process. There are several services available that integrate with Notion and provide automated backup functionalities.

Notion Backup

Notion Backup is a popular third-party tool that allows you to schedule automatic backups of your Notion workspace. It provides options to export your data as HTML, Markdown, or plain text files. You can also choose the frequency of backups, such as daily, weekly, or monthly. Notion Backup securely stores your backups and ensures the privacy of your data. is another useful tool that not only helps you backup your Notion content but also enables you to publish your Notion pages as standalone websites. With, you get the benefit of automatic backups while also having the option to share your Notion pages publicly.

These third-party tools offer convenience and peace of mind by automating the backup process. However, it’s important to thoroughly research and evaluate any third-party tool before trusting them with your sensitive data.


Backing up your Notion data is crucial to protect your valuable information. Whether you choose to manually export your data or automate the backup process with third-party tools, taking regular backups ensures that you have a copy of your data in case of any unforeseen circumstances. Remember, it’s better to be safe than sorry when it comes to data protection.