How To Back Up Data To Onedrive

How To Articles

Backing up your information is crucial for safeguarding your documents in the event of hardware malfunctions or unintentional removal. OneDrive, a cloud-based storage solution offered by Microsoft, presents a convenient method for storing and creating backups of your files. In this informative piece, I will lead you through the steps of backing up your data to OneDrive, while also sharing my personal insights and suggestions.

Why Backing Up to OneDrive?

Before we dive into the “how,” let’s quickly discuss why backing up to OneDrive is a great choice. First and foremost, OneDrive offers a generous amount of free storage – 5GB for every user. If you need more space, you can easily upgrade to a premium plan.

Another advantage of using OneDrive for backups is its seamless integration with Microsoft Office. If you use Office applications like Word, Excel, or PowerPoint, you can save your files directly to OneDrive, ensuring that your documents are always up to date and accessible from any device.

Lastly, OneDrive automatically syncs your files across devices, so you don’t have to worry about manually transferring files between your computer and the cloud. Now that we understand the benefits, let’s get into the nitty-gritty of backing up your data to OneDrive.

Step 1: Sign up for a OneDrive Account

If you don’t already have a OneDrive account, visit the OneDrive website ( ) and sign up for a free account. You’ll need a Microsoft account to access OneDrive, so make sure to create one if you don’t have it.

Step 2: Install the OneDrive App

Once you have your OneDrive account set up, the next step is to install the OneDrive app on your computer. The app is available for Windows and macOS operating systems. Simply visit the Microsoft Store or the Mac App Store and search for “OneDrive.” Download and install the app on your computer.

Step 3: Configure OneDrive Settings

After installing the OneDrive app, it’s time to configure your settings. Open the app and sign in with your OneDrive account credentials. You’ll be presented with a few options to choose from:

  1. Choose folders to sync: Select the folders on your computer that you want to sync with OneDrive. By default, the “Documents,” “Pictures,” and “Desktop” folders are selected, but you can add or remove folders as per your preference.
  2. Choose files to access offline: If you want to access your OneDrive files even when you’re not connected to the internet, select the files you’d like to make available offline.
  3. Set up backup: OneDrive offers a feature called “PC folder backup” that automatically backs up important folders like “Desktop,” “Documents,” and “Pictures.” Enable this option to ensure that your files are constantly backed up.

Take some time to review and customize these settings based on your needs. Once you’re done, click “Next” to proceed.

Step 4: Start Backing Up

With the OneDrive app installed and configured, you’re now ready to start backing up your data. As mentioned earlier, any files you save or move into the synced folders on your computer will automatically be uploaded to your OneDrive account in the cloud.

Simply drag and drop files or folders into the “OneDrive” folder on your computer, and they will be automatically synced with your account. You can also open files directly from the OneDrive folder or save new files into the folder to have them backed up instantly.

Personal Tip:

I find it helpful to organize my files in separate folders within the “OneDrive” folder, just like I would on my computer. This makes it easier to find and manage my files, especially when I have a large number of documents, photos, or videos.


Backing up your data to OneDrive is a straightforward process that provides peace of mind knowing that your files are secure and easily accessible. With its ample storage, seamless integration with Microsoft Office, and automatic file syncing, OneDrive offers a reliable solution for data backup.

Remember to periodically check your OneDrive account to ensure that your data is up to date and that you have enough storage space available. Additionally, consider setting up a backup schedule or using the “PC folder backup” feature for added convenience.

Start protecting your data today by harnessing the power of OneDrive. Trust me, you’ll thank yourself if disaster ever strikes!