How To Automatically Join Zoom Meeting

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by

Vector Linux
in

Joining Zoom meetings can be a difficult task, especially if you have a busy schedule with multiple meetings. Fortunately, there are ways to simplify this process and make it more efficient. In this article, I will walk you through the necessary steps to automate the process of joining Zoom meetings and also provide some helpful tips and tricks.

Setting Up Zoom Automation

To automate the process of joining Zoom meetings, we will be using a combination of Zoom’s built-in features and third-party tools. Here’s what you need to do:

1. Enable Personal Meeting ID

First, make sure you have a Personal Meeting ID (PMI) set up in your Zoom account. Your PMI is a permanent virtual room that you can use for instant meetings. To enable your PMI, log in to your Zoom account and navigate to the “Settings” tab. Under the “Personal” section, you will find the option to enable your PMI.

2. Create a Zoom Shortcut

Next, let’s create a shortcut on your computer to quickly launch Zoom and join meetings. Right-click on your desktop and select “New” -> “Shortcut”. In the location field, enter the following command:
"C:\Program Files\Zoom\bin\Zoom.exe" --url zoommtg://zoom.us/join?confno=MEETING_ID&pwd=MEETING_PASSWORD

Replace MEETING_ID with the ID of the specific meeting you want to join, and MEETING_PASSWORD with the password, if applicable. You can find this information in the Zoom meeting invitation or on your calendar. Once you have entered the correct values, click “Next” and give your shortcut a name. Click “Finish” to create the shortcut.

Automatically Joining Zoom Meetings

Now that you have set up the necessary components, it’s time to automate the process of joining Zoom meetings. Here are a couple of methods you can use:

1. Using Task Scheduler (Windows)

If you’re using a Windows computer, you can leverage the built-in Task Scheduler to automatically launch Zoom and join meetings at specific times. Here’s how:

  1. Open Task Scheduler by searching for it in the Start menu.
  2. Click on “Create Basic Task” in the right-hand sidebar.
  3. Give your task a name and click “Next”.
  4. Choose the trigger that suits your needs (e.g., daily, weekly, or at a specific time).
  5. Select the “Start a program” action and browse for the Zoom shortcut you created earlier.
  6. Click “Finish” to schedule the task.

Now, whenever the scheduled time arrives, the Task Scheduler will automatically launch Zoom and join the specified meeting using the shortcut you created.

2. Using Automator (Mac)

Mac users can take advantage of the Automator app to automate the process of joining Zoom meetings. Follow these steps:

  1. Open Automator from the Applications folder.
  2. Create a new document and choose “Application” as the document type.
  3. In the Actions Library, search for and add the “Run Shell Script” action.
  4. Copy and paste the command from the Zoom shortcut you created earlier into the shell script.
  5. Save the Automator application to a convenient location.

Now, whenever you want to join a Zoom meeting, simply double-click on the Automator application, and it will launch Zoom and join the specified meeting automatically.

Conclusion

Automating the process of joining Zoom meetings can greatly simplify your workflow and save you valuable time. By enabling your Personal Meeting ID, creating a Zoom shortcut, and leveraging tools like Task Scheduler or Automator, you can effortlessly join meetings without manually entering meeting details each time. Give it a try and experience the convenience and efficiency of automatic Zoom meeting joining.