How To Automate Trello Task Creations

How To Articles

As a busy person, I am constantly seeking methods to improve my productivity. Automation has been a highly effective tool in this pursuit. Trello, a project management platform, has completely transformed my task management approach. It enables me to efficiently organize my tasks and efficiently collaborate with my team.

While Trello is incredibly efficient on its own, I wanted to take it a step further and automate the task creation process. By automating this repetitive and time-consuming task, I can focus on more important work and accomplish more in less time. In this article, I’ll guide you through the process of automating Trello task creations, sharing my personal touches and commentary along the way.

Step 1: Choose Your Automation Tool

There are several automation tools available that can integrate with Trello and help you automate task creation. One popular option is Zapier. Zapier allows you to connect different apps and create automated workflows, or “Zaps,” without any coding knowledge. I’ve found Zapier to be incredibly user-friendly and reliable for my automation needs. However, feel free to explore other tools and find the one that best suits your requirements.

Step 2: Connect Trello and Your Automation Tool

Once you’ve chosen your automation tool, you’ll need to connect it to your Trello account. This process typically involves granting the tool access to your Trello data. Don’t worry, reputable automation tools prioritize data security, so your information will be safe.

After connecting Trello to your automation tool, you can start building your automation workflow.

Step 3: Set up the Trigger

In order to automate task creation in Trello, you’ll need to choose a trigger that will initiate the process. For example, you can set up a trigger to create a new Trello card whenever you receive an email from a specific sender or a new task is assigned to you in another project management tool.

Customize the trigger settings based on your preferences and requirements. You can usually set conditions to filter specific emails or tasks, ensuring that only relevant information is used to create new Trello cards.

Step 4: Define the Actions

Next, you’ll need to define the actions that will occur once the trigger is activated. In this case, we want to create a new task in Trello. Specify the Trello board and list where you want the new task to be created. You can also add additional information, such as labels, due dates, attachments, or even assign the task to a team member.

Take this opportunity to add your personal touches and commentary to the automation workflow. For example, you can customize the task description template or add a specific label that indicates the task was created automatically.

Step 5: Test and Refine

Before you fully implement the automation workflow, it’s essential to test it to ensure everything is working as expected. Create a trigger event and observe how the automation tool creates a new task in Trello. Make any necessary adjustments or refinements to the workflow to improve its efficiency or accuracy.

Remember, automation is not set in stone. It’s an iterative process that allows you to optimize and refine your workflows over time.


Automating Trello task creations has been a game-changer for my productivity. By leveraging automation tools like Zapier, I’ve been able to streamline my workflow and save valuable time that I can now invest in more meaningful work. With a few simple steps, you can set up an automation workflow that creates new tasks in Trello automatically, personalized with your own touches and commentary. Embrace the power of automation and boost your productivity today.