In this article, I will walk you through the steps of enabling automatic email forwarding in Outlook. As a person who receives a high amount of emails every day, I have found this function to be extremely useful in effectively organizing my inbox.
Firstly, let’s start by opening Outlook and navigating to the “File” tab in the top-left corner of the screen. From there, click on “Options” to access the Outlook Options menu.
Once you are in the Outlook Options menu, select the “Mail” tab on the left side of the window. Scroll down until you find the “Automatic processing” section and click on “Rules for sorting new messages”. This will open the Rules and Alerts window.
In the Rules and Alerts window, click on the “New Rule” button to create a new rule for forwarding emails. You will be presented with a list of options to choose from. Select “Apply rule on messages I receive” and click “Next” to continue.
Now, you can specify the conditions for the rule. You can choose to apply the rule to all incoming messages or set up specific conditions based on criteria such as sender, subject, or keywords. Once you have defined the conditions, click “Next” to proceed.
Next, you need to choose the action to be performed when the conditions are met. Select “forward it to people or public group” and click on the underlined “people or public group” link to enter the email address you want to forward the messages to. You can also choose to add additional actions such as moving the message to a specific folder or deleting it after forwarding. Once you have configured the action, click “Next”.
After that, you can add any exceptions to the rule. This step is optional but can be useful if you want to exclude certain messages from being forwarded. Once you have defined the exceptions, click “Next” to proceed.
Finally, you need to give the rule a name and choose whether to apply it to existing messages in your inbox. Once you have done that, click “Finish” to save the rule.
That’s it! You have successfully set up automatic email forwarding in Outlook. Now, any incoming message that meets the specified conditions will be forwarded to the designated email address.
Remember, it’s important to use this feature responsibly and ensure that you have the necessary permissions to forward emails. Always consider the privacy and confidentiality of the information contained in your emails before enabling automatic forwarding.
In conclusion, Outlook’s automatic email forwarding feature can save you time and help you efficiently manage your inbox. By following the steps outlined in this article, you can easily set up this feature and customize it according to your specific needs. Give it a try and experience the benefits for yourself!