How To Auto Assign Tasks In A Folder On Wrike

How To Articles

As a frequent user of Wrike, I have always found it helpful to automate repetitive tasks to save time and streamline my workflow. One feature that has been particularly useful for me is the ability to auto assign tasks in a folder. In this article, I will share with you how to set up this automation in Wrike and provide some personal insights and commentary along the way.

What is Wrike?

Before we dive into the details, let me give you a brief introduction to Wrike for those who may not be familiar with it. Wrike is a powerful project management software that allows users to collaborate on tasks, track progress, and manage projects efficiently. It offers a wide range of features and customization options to cater to different needs and workflows.

Setting up Auto Assignment

To auto assign tasks in a folder on Wrike, follow these steps:

  1. Login to your Wrike account and navigate to the desired folder where you want to automate task assignment.
  2. Click on the “Automations” tab at the top of the page. This will open the automation settings for the folder.
  3. Click on the “Create Automation Rule” button to start setting up a new rule.
  4. Give your automation rule a descriptive name that reflects its purpose.
  5. Specify the trigger conditions for the automation. For example, you can set it to trigger when a new task is created in the folder or when a task’s status is changed.
  6. Next, define the actions that should be taken when the trigger conditions are met. In this case, you want to assign the task to a specific team member or a predefined role.
  7. Optionally, you can add additional actions or conditions to further customize the automation rule. For example, you can set due dates, add tags, or send notifications.
  8. Review the automation rule settings and click on the “Save” button to activate the automation.

By following these steps, you can easily automate task assignment in a folder on Wrike. This automation can be a valuable time-saver, especially for repetitive tasks that require the same assignment every time.

Personal Touches and Commentary

Now that you know how to set up auto assignment in Wrike, let me share some personal insights and commentary based on my experience with this feature.

Firstly, I find it helpful to create separate folders for different projects or teams and set up individual automation rules for each of them. This allows me to tailor the task assignment based on the specific requirements of each project or team.

Secondly, it’s important to regularly review and fine-tune your automation rules to ensure they still align with your current workflow and team structure. As your projects evolve and team members change, it’s necessary to adjust the automation settings accordingly.

Lastly, while automation can greatly simplify task management, it’s important to strike a balance and not over-automate. Some tasks may require manual assignment or intervention, especially when dealing with complex projects or unique circumstances. Always consider the context and make sure the automation rules serve your workflow effectively.


Automating task assignment in Wrike can be a game-changer for improving efficiency and reducing manual efforts. By following the steps outlined in this article, you can set up auto assignment in a folder and enjoy the benefits of streamlined task management. Remember to customize the automation rules based on your specific needs and regularly review them to ensure they remain effective. With careful planning and thoughtful implementation, Wrike’s automation features can help you maximize productivity and focus on what matters most.