I had the chance to facilitate a Webex meeting recently and one of the standout features was the option to designate a cohost. This feature can greatly assist in overseeing a meeting and ensuring its successful execution. This article will walk you through the steps of assigning a cohost in Webex, and also provide some helpful tips and personal insights.
Why assign a cohost?
Assigning a cohost in Webex can make a world of difference in managing a meeting effectively. By assigning a cohost, you can delegate certain tasks and responsibilities, allowing you to focus on other aspects of the meeting. A cohost can help manage attendee requests, mute/unmute participants, share content, and even facilitate breakout sessions. This can be particularly useful in larger meetings or webinars where there are multiple presenters or a need for additional assistance.
Assigning a cohost in Webex
Now let’s dive into the steps for assigning a cohost in Webex:
- Start by scheduling a meeting in Webex and open the meeting in the Webex app.
- Once in the meeting, locate the participant list and find the person you want to assign as a cohost.
- Hover over their name and click on the “More Options” icon (represented by three dots) next to their name.
- In the dropdown menu, select the “Assign as Co-Host” option.
- Webex will then prompt you to confirm the assignment. Click “Yes” to confirm.
- Once confirmed, the participant will be assigned as a cohost and will now have access to cohost controls.
It’s important to note that only the meeting host has the ability to assign cohosts. As the host, you have full control and can assign or remove cohosts as needed throughout the meeting.
Tips for effectively utilizing cohosts
Here are some personal tips and insights for effectively utilizing cohosts in Webex:
- Communicate with your cohost(s) beforehand to discuss their role and responsibilities during the meeting.
- Assign specific tasks to cohosts, such as managing the chat, monitoring participant engagement, or moderating Q&A sessions.
- Utilize the cohost controls to their full potential, such as muting/unmuting participants, managing breakout sessions, and sharing content.
- Regularly communicate with your cohost(s) during the meeting to ensure smooth coordination and address any issues that may arise.
- Consider rotating cohosts for longer meetings to prevent fatigue and provide fresh perspectives.
Conclusion
Assigning a cohost in Webex can greatly enhance the effectiveness and efficiency of your meetings. By delegating certain tasks and responsibilities, you can focus on delivering your content and engaging with participants. Remember to communicate and collaborate with your cohost(s) to make the most of this feature. Happy hosting!