Adding time on Zoom is a convenient and easy-to-use feature that can efficiently help you manage your meetings. As a frequent user of Zoom for both personal and professional reasons, I can personally vouch for the effectiveness of this feature. In this article, I will walk you through the simple process of adding time on Zoom and also share some personal advice and perspectives along the way.
Step 1: Scheduling the Meeting
The first step to adding time on Zoom is to schedule the meeting. Whether you’re hosting a one-on-one meeting or a group conference, the process is the same. Start by logging into your Zoom account and click on the “Schedule a Meeting” button. Fill in the necessary details such as the topic, date, time, and duration of the meeting.
When scheduling a meeting, I always make sure to give myself a few extra minutes before and after the scheduled time. This allows me to prepare beforehand and wrap up any loose ends afterwards.
Step 2: Sending Invitations
Once you have scheduled the meeting, it’s time to invite participants. You can do this by clicking on the “Invite” button and selecting the desired method of invitation, such as email, calendar invitation, or Zoom link. I personally prefer sending calendar invitations as it ensures that all participants have the meeting details readily available in their calendars.
While sending invitations, I like to add a brief note to personalize the message. It’s a great way to set expectations, provide any necessary instructions, and add a personal touch to the invite.
Step 3: Adding Time Before and After the Meeting
Now comes the part where we add time before and after the scheduled meeting duration. Open the Zoom app, go to the “Meetings” tab, and locate the meeting you scheduled. Click on the “Edit” button to modify the meeting settings.
Scroll down to the “Meeting Options” section and look for the “Advanced Options” drop-down menu. Here, you will find the “Meeting Start Time” and “Meeting End Time” fields. Adjust these fields to add the desired amount of time before and after the scheduled meeting.
I find that adding a buffer of 5-10 minutes before the meeting allows me to set up any necessary documents or materials, as well as greet participants as they join. Adding a few minutes after the meeting gives me time to wrap up any final discussions or answer any lingering questions.
Step 4: Save and Start the Meeting
After adding the extra time, don’t forget to save the changes by clicking on the “Save” button. Now, when the scheduled meeting time arrives, you can start the meeting as usual.
During the meeting, it’s important to keep track of time and ensure that you stay within the allocated duration. If you need to extend the meeting, you can do so by using the “Extend Meeting” feature in the Zoom app.
Conclusion
Adding time on Zoom is a valuable feature that can help you better manage your meetings. By following the simple steps outlined in this article, you can easily add extra time before and after your scheduled meetings to ensure a smooth and efficient experience. Remember to personalize your invitations and make use of the advanced options to tailor the meeting to your specific needs.
As someone who relies on Zoom for both personal and professional interactions, I highly recommend utilizing this feature to enhance your meeting experience. So go ahead, add some extra time on Zoom, and make the most out of your virtual meetings!