How To Add Team Member To Trello Board

How To Articles

Adding team members to a Trello board is a straightforward process that allows for seamless collaboration and project management. As a frequent Trello user, I have found this feature incredibly useful for keeping my team organized and productive. In this article, I will walk you through the step-by-step process of adding a team member to a Trello board and share some personal tips and insights along the way.

Step 1: Open the Trello board

To begin, open the Trello board where you want to add the team member. If you are not already signed in to your Trello account, make sure to do so. Once you have the board open, locate the sidebar on the right-hand side of the screen.

Step 2: Click on the “Members” button

In the sidebar, you will find a button labeled “Members.” Click on this button to reveal a dropdown menu with a list of current board members.

Step 3: Invite a team member

To add a team member, click on the “Invite” button located below the list of existing board members. A dialog box will appear, allowing you to enter the email address of the person you want to invite.

Pro tip: If the person you want to add as a team member already has a Trello account, make sure to enter the email address associated with their Trello account. This will enable them to join the board seamlessly and access all its features.

Step 4: Customize team member permissions

Trello offers different levels of permissions for team members. You can choose to assign them as “Observers,” “Normal Members,” or “Admins,” depending on the level of access and control you want to grant them. Take a moment to consider the role and responsibilities of the team member you are adding, and select the appropriate permission level.

Pro tip: It’s always a good practice to start team members with “Observer” or “Normal Member” permissions and gradually promote them to “Admin” if necessary. This helps maintain a balance of control and ensures that your board remains organized and secure.

Step 5: Confirm the invitation

After entering the team member’s email address and customizing their permissions, click on the “Send Invitation” button to send the invitation. The team member will receive an email notification with a link to join the board.

Pro tip: To make the onboarding process smoother, consider including a brief message in the invitation email, welcoming the team member and providing any necessary instructions or guidelines.

Step 6: Team member joins the board

Once the team member receives the invitation, they can click on the provided link to join the Trello board. If they already have a Trello account, they will be prompted to log in and confirm their membership. If they are new to Trello, they will be guided through the process of creating a new account before joining the board.

Step 7: Collaboration begins!

With the team member successfully added to the Trello board, you can now enjoy the benefits of seamless collaboration. They will have access to all the features of the board, including the ability to create and edit cards, comment on tasks, and move cards across lists.


Adding team members to a Trello board is a simple yet powerful way to enhance collaboration and productivity. By following the steps outlined in this article, you can ensure that your team has the right level of access and control over the board. Remember to customize permissions based on individual roles and responsibilities, and make use of Trello’s features to keep your workflow organized and efficient.