How To Add Outside Person To Microsoft Teams Meeting

How To Articles

Hello there! Are you interested in learning how to invite an external individual to a Microsoft Teams meeting? You’ve landed at the perfect spot! Being a person who has personally experienced the advantages of Microsoft Teams, I am thrilled to impart my knowledge with you.

Adding an external guest to a Teams meeting is a breeze. Whether you want to collaborate with a client, partner, or friend who doesn’t have a Microsoft Teams account, Microsoft has made it simple and user-friendly.

Step 1: Schedule a Meeting

The first step is to schedule a meeting in Microsoft Teams. You can do this by opening the Teams app, selecting the calendar tab, and clicking on “New Meeting.” Fill in the meeting details such as the date, time, and subject.

Step 2: Invite Participants

Next, you need to invite the external person to your meeting. To do this, click on the “Add required attendees” field and type in their email address. If the person is not in your organization, you can add them by clicking on the “Invite someone as an attendee” option.

Step 3: Set Meeting Options

Before sending the invitation, you can set some meeting options. For example, you can choose whether the external attendee should wait in the lobby before joining the meeting or join directly. You can also specify if they need to go through the audio and video lobby before joining the meeting.

Step 4: Send the Invitation

Once you have completed all the necessary steps, it’s time to send the invitation. You can do this by clicking on the “Send” button, and the external person will receive an email with the meeting details and a link to join the meeting. They can click on the link to join even if they don’t have a Microsoft Teams account.

Step 5: Monitor External Attendee

During the meeting, you will have the ability to monitor and manage the external attendee. As the meeting organizer, you can control whether they can share their screen, chat with others, or unmute themselves. This ensures a secure and productive meeting environment.

Adding an outside person to a Microsoft Teams meeting is a straightforward process that can greatly enhance collaboration and communication. By allowing external guests to join your meetings, you can effortlessly connect with clients, partners, and friends, regardless of their platform or organization.


Microsoft Teams provides a seamless way to add external guests to your meetings. With just a few simple steps, you can invite anyone to join your meeting, even if they don’t have a Teams account. This feature opens up endless possibilities for collaboration and ensures that distance is no longer a barrier to effective communication. So go ahead and start inviting external guests to your next Teams meeting!