When you know you’ll be away from work for a period of time, it can be very beneficial to add an out of office message. This allows you to communicate with your colleagues and clients, informing them that you will be unavailable and when they can anticipate a reply. This guide will walk you through the steps of adding an out of office message in Microsoft Teams.
First, open Microsoft Teams and click on your profile picture in the top-right corner. From the dropdown menu, select “Settings.”
Next, click on the “Notifications” tab on the left-hand side of the Settings window. From the list of notification options, scroll down until you see “Out of Office.” Toggle the switch to enable the out of office feature.
Once you’ve enabled the out of office feature, you’ll see a new section titled “Out of Office message.” This is where you can customize your message to provide important details about your absence. Microsoft Teams allows you to add both a short and long out of office message.
The short out of office message is a concise and straightforward message that will be displayed to your contacts when they try to reach out to you. It should include information such as the date range of your absence and an alternative point of contact if they have urgent matters.
The long out of office message allows you to provide more detailed information about your absence. You can include reasons for your absence, instructions for urgent matters, and any other relevant details that you want to communicate to your contacts.
Remember to keep your out of office message professional and polite. It’s also a good idea to mention that you will respond to their messages as soon as you return.
Once you’re satisfied with your out of office message, click the “Save” button at the bottom of the window to apply the changes.
During your absence, Microsoft Teams will automatically send your out of office message to anyone who tries to contact you. When you return, don’t forget to disable the out of office feature by toggling the switch back to the off position.
In conclusion, adding an out of office message in Microsoft Teams is a simple and effective way to inform your colleagues and clients about your absence. By following the steps outlined in this article, you can set clear expectations and provide important information while you’re away from work. Remember to keep your message professional and polite, and don’t forget to disable the out of office feature when you return. Happy messaging!