How To Add Meetings From Google Calendar To Trello Daily

How To Articles

Have you ever experienced the challenge of managing multiple productivity tools and maintaining organization? I can personally relate to this struggle. As an individual who heavily relies on Google Calendar and Trello, constantly adding my meetings from Google Calendar to Trello manually was a tedious task. However, there is a solution! I have come across a straightforward and effective method to automate this process, freeing up your time and effort.

The key to seamlessly integrating Google Calendar with Trello lies in a nifty tool called Zapier. Zapier allows you to automate tasks between different apps, creating workflows that connect them together. By setting up a Zap (Zapier’s term for an automated workflow), you can automatically add your Google Calendar events to Trello on a daily basis.

Let’s dive into the step-by-step process of setting up this integration:

Step 1: Sign up for Zapier

To get started, you’ll need to create a Zapier account if you don’t already have one. Head over to the Zapier website and sign up for a free account. Once you’re logged in, you’re ready to start building your Zap.

Step 2: Connect your Google Calendar and Trello accounts

Before you can start automating, you need to connect your Google Calendar and Trello accounts to Zapier. Follow the prompts to authorize Zapier to access your accounts. This will allow Zapier to pull data from Google Calendar and push it to Trello.

Step 3: Create a new Zap

Now that your accounts are connected, it’s time to create a new Zap. Click on the “Make a Zap!” button in your Zapier dashboard to get started.

Step 4: Set up the trigger

The trigger is the event that will initiate the automation. In this case, the trigger will be a new event added to your Google Calendar. Choose Google Calendar as the trigger app and select the “New Event” trigger. Follow the prompts to connect to your specific Google Calendar account and customize the trigger settings, such as the calendar and event type.

Step 5: Set up the action

The action is what will happen once the trigger event occurs. In our case, the action will be creating a new card in Trello. Choose Trello as the action app and select the “Create Card” action. Follow the prompts to connect to your Trello account and customize the action settings, such as the board, list, and card details.

Step 6: Test and turn on your Zap

Before you can start automatically adding meetings from Google Calendar to Trello, it’s important to test your Zap to ensure everything is working correctly. Follow the instructions provided by Zapier to run a test and make sure the integration is functioning as expected. Once you’re satisfied with the test results, turn on your Zap and watch the magic happen.

By following these steps, you can eliminate the tedious task of manually adding meetings from Google Calendar to Trello every day. With Zapier handling the automation, you can focus on more important tasks and have peace of mind knowing that your schedule is seamlessly synced between these two powerful productivity tools.


Integrating Google Calendar with Trello can be a game-changer for those who rely on both tools to manage their daily schedule and tasks. With the power of Zapier, you can automate the process of adding meetings from Google Calendar to Trello, saving valuable time and reducing the risk of human error. Give it a try and see how this integration can enhance your workflow and productivity.