How To Add Distribution List In Microsoft Teams

Productivity Software

Creating a distribution list on Microsoft Teams is an excellent method to enhance communication and teamwork within your company. This guide will take you through the necessary steps to create a distribution list on Microsoft Teams, with helpful tips and tricks included.

Before we dive into the details, let me briefly explain what a distribution list is. In Microsoft Teams, a distribution list is a group of individuals who are categorized together for the purpose of communication. By adding a distribution list, you can easily send messages, share files, and collaborate with a group of people without having to manually add each individual recipient every time.

Step 1: Accessing Microsoft Teams

To begin, make sure you have the latest version of Microsoft Teams installed on your device. Once you have it installed, launch the application and sign in using your Microsoft account. If you don’t have an account, you can create one for free.

Step 2: Creating a Team

If you haven’t already created a team, now is the perfect time to do so. Teams serve as the foundation for your collaboration efforts. To create a team, click on the “Teams” tab on the left-hand side of the application and then click on the “Join or create a team” button. Follow the prompts to set up your team and invite members to join.

Step 3: Adding a Distribution List

Now that you have your team set up, it’s time to add a distribution list. Here’s how:

  1. Navigate to the desired team from the left-hand side panel in Microsoft Teams.
  2. Click on the “…” (ellipsis) next to the team name and select “Manage team” from the dropdown menu.
  3. In the Team settings window, click on the “Settings” tab.
  4. Scroll down to the “Permissions” section and click on the “+ Add a distribution list” button.
  5. Enter a name for your distribution list and add the desired team members to it. You can search for team members by their name or email address.
  6. Once you have added all the team members, click on the “Save” button. Congratulations! You have successfully created a distribution list in Microsoft Teams.

Personal Tips and Tricks

Now that you know how to add a distribution list, let me share some personal insights that will help you make the most out of this feature:

  • Regularly review and update your distribution lists to ensure they include the relevant team members.
  • Consider creating separate distribution lists for different departments or project teams to enhance efficiency and organization.
  • Use descriptive and meaningful names for your distribution lists to easily identify their purpose.
  • Remember that distribution lists do not have to be limited to internal team members. You can also include external contacts if necessary.
  • Take advantage of @mentions within distribution lists to draw specific team members’ attention to important messages or deadlines.


Adding a distribution list in Microsoft Teams is a simple yet powerful way to improve communication and collaboration within your team or organization. By following the steps outlined in this article, you can easily create distribution lists and streamline your workflow. Don’t forget to utilize the personal tips and tricks I shared to maximize the benefits of this feature. Happy collaborating!