How To Add Client Sign Offs On Trello Board

How To Articles

Incorporating client approval on Trello boards is an excellent method to simplify communication and guarantee alignment among all individuals regarding project advancement. As a project manager, I have found this functionality to be immensely valuable in keeping clients well-informed and engaged during the entire project.

Getting Started with Trello

If you’re not familiar with Trello, it is a web-based project management tool that uses boards, lists, and cards to help you organize and track your projects. It’s incredibly user-friendly and customizable, making it a popular choice for teams of all sizes.

Creating a Client Sign-Off List

To add client sign-offs to your Trello board, the first step is to create a new list specifically for this purpose. You can do this by clicking on the “Add a list” button on the right-hand side of your board and giving it a name, such as “Client Sign-Offs”.

Once you have created the list, you can start adding cards for each task or deliverable that requires client approval. For example, if you are working on a website design project, you might have cards for wireframes, mockups, and the final design.

Customizing Card Labels

In order to add a personal touch and make it easier to identify the status of each task, you can customize the card labels. Trello allows you to create your own labels and assign them different colors. For example, you could create labels for “Pending Review”, “Approved”, “Changes Requested”, etc.

By using these labels, you can quickly see the status of each task at a glance and keep the client updated on the progress.

Enabling Notifications

Another important aspect of adding client sign-offs on Trello is enabling notifications. This way, both you and the client will receive updates whenever there is a new comment or action on a card.

To enable notifications, simply click on the “Show Menu” button on the right-hand side of your board, then select “Settings”, and finally choose “Notifications”. From there, you can customize which actions will trigger a notification and how you would like to receive them.

Personal Commentary

I have found that adding client sign-offs on Trello boards has dramatically improved the efficiency of my project management process. It not only keeps everyone on the same page but also allows for easy collaboration and feedback.

With Trello’s intuitive interface and customizable features, it’s easy to adapt the tool to fit the specific needs of your project and clients. Plus, the ability to add personal touches, such as custom labels, makes the experience feel more personalized and professional.


Whether you’re a freelancer managing multiple clients or part of a larger team working on complex projects, adding client sign-offs on Trello boards is a simple yet effective way to enhance communication and ensure project success. By following the steps outlined in this article, you can easily create a streamlined process that keeps everyone informed and involved throughout the project lifecycle.