Adding a blind carbon copy (Bcc) in Outlook can be a handy feature when you want to send an email to multiple recipients without revealing their identities to each other. In this article, I will guide you through the process of adding a Bcc in Outlook, sharing my personal experience and offering some tips along the way.
Step 1: Compose a New Email
To begin, open Outlook and click on the “New Email” button to compose a new message. This will open a blank email template where you can start drafting your message.
Step 2: Show the Bcc Field
By default, the Bcc field is not visible in the Outlook email composer. To enable it, go to the “Options” tab in the ribbon menu and click on the “Bcc” button. This will add the Bcc field below the “To” and “Cc” fields.
Step 3: Add Recipients to the Bcc Field
Now that the Bcc field is visible, you can add recipients to it. Simply type in the email addresses of the contacts you want to send the email to without disclosing their identities to each other. You can either manually type in the email addresses or select them from your address book by clicking on the “To” or “Cc” buttons.
It’s important to note that when sending an email with Bcc, the recipients in the Bcc field will not be able to see each other’s email addresses. Only the sender and recipients in the “To” and “Cc” fields will be visible to each other.
Step 4: Personalize Your Message
Before clicking on the “Send” button, take a moment to personalize your email by adding a subject line, composing your message, and inserting any necessary attachments or links. Adding a personal touch to your emails can go a long way in building and maintaining professional relationships.
Tips and Tricks:
- Use Bcc with Caution: While Bcc can be a useful feature, it’s important to use it responsibly. Avoid using Bcc in inappropriate situations, such as when sending mass marketing emails or violating privacy guidelines.
- Double-Check Recipients: Before sending your email, double-check the recipients in the Bcc, To, and Cc fields to ensure you have included the right contacts and haven’t missed anyone.
- Consider Adding Yourself: To keep a copy of the email in your own inbox, consider adding your own email address in the Bcc field.
Conclusion
Adding a blind carbon copy (Bcc) in Outlook is a simple yet powerful feature that can enhance your email communication. By following the steps outlined in this article and keeping in mind the tips and tricks provided, you can effectively send emails to multiple recipients while maintaining their privacy. Remember to use Bcc responsibly and always personalize your messages for a more professional touch.