How To Add Attendee To Webex Meeting

How To Articles

Adding participants to a Webex meeting is a straightforward and uncomplicated procedure that enables you to easily collaborate and communicate with others. As an individual who regularly utilizes Webex for meetings, I can personally verify the convenience and efficiency of this function.

Step-by-Step Guide to Adding Attendees to a Webex Meeting

To add attendees to your Webex meeting, follow these easy steps:

  1. First, log in to your Webex account and go to the meeting you want to add attendees to. If you don’t have a Webex account yet, you can sign up for one on the Webex website.
  2. Once you have accessed the meeting, you will see a toolbar at the bottom of the screen. Click on the “Participants” button, which is represented by an icon of two people.
  3. A sidebar will appear on the right side of the screen, showing the current list of attendees in your meeting. To add a new attendee, click on the “Invite and Remind” button.
  4. A pop-up window will appear, giving you multiple options for inviting attendees. You can choose to invite people by email, by entering their names manually, or by selecting contacts from your address book if it is linked to your Webex account.
  5. If you select the option to invite by email, you will be prompted to enter the email addresses of the attendees you wish to invite. You can add multiple email addresses by separating them with a comma or semicolon.
  6. Once you have entered the email addresses, you can customize the invitation message by adding a personal touch. It’s always nice to include a friendly greeting or any specific instructions.
  7. After you have customized the message, click on the “Send” button to invite the attendees to the meeting. They will receive an email notification with the meeting details and a link to join the meeting.

That’s it! You have successfully added attendees to your Webex meeting. Now, you can collaborate and communicate with your colleagues, clients, or friends effortlessly.

Tips for Adding Attendees to a Webex Meeting

Here are a few tips to enhance your experience when adding attendees to a Webex meeting:

  • Double-check the email addresses of the attendees before sending the invitations. This will help ensure that everyone receives the meeting details correctly.
  • Personalize the invitation message to make it more engaging and informative. Adding a personal touch shows that you value the attendees’ presence and encourages them to join the meeting.
  • If you are inviting a large number of attendees, consider using the option to import a CSV file with the email addresses. This can save you time and prevent any potential errors.
  • Before the meeting starts, send a reminder email to all the attendees. This will help ensure that everyone is prepared and ready to join the meeting on time.


Adding attendees to a Webex meeting is a simple process that can greatly enhance your collaboration and communication efforts. By following the step-by-step guide above and implementing the tips provided, you can ensure that your meetings are productive and engaging for all participants.