Adding a backup host on Zoom after scheduling a meeting is a helpful method to guarantee that someone else can lead the meeting if you are unable to attend. In this article, I will walk you through the process of adding an alternative host and also provide some personal tips.
Step 1: Login to Zoom
First, you need to log in to your Zoom account. If you don’t have an account yet, you can sign up for free on the Zoom website. Once you’re logged in, you’ll be directed to the Zoom dashboard where you can access all the features and settings.
Step 2: Schedule a Meeting
To add an alternative host, you need to have a scheduled meeting. Click on the “Schedule a Meeting” button on the dashboard to create a new meeting. Fill in the necessary details such as the topic, date, time, and duration of the meeting. You can also customize other settings like meeting password, waiting room, and recording options.
Step 3: Add an Alternative Host
After you have scheduled the meeting, scroll down to the “Alternative Hosts” section. Here, you can enter the email address of the person you want to designate as the alternative host. Make sure to enter a valid email address associated with a Zoom account. You can add multiple alternative hosts by separating their email addresses with commas.
Now, let’s add a personal touch here. When I schedule meetings, I usually designate a trusted colleague as the alternative host. This ensures that even if I can’t make it to the meeting, it can still proceed smoothly. It’s always helpful to have someone you can rely on to take charge in your absence.
Step 4: Save and Send the Invitation
Once you have added the alternative host, click on the “Save” button to save your meeting settings. You can then send the meeting invitation to all the participants by clicking the “Copy the invitation” button. The invitation will contain all the necessary information, including the alternative host’s email address.
Adding a personal touch here, I like to add a brief note in the invitation email, letting the participants know that in case I can’t make it to the meeting, my designated alternative host will take over. This helps to instill confidence among the participants and assures them that the meeting will still be conducted smoothly.
Conclusion
Adding an alternative host in Zoom after scheduling a meeting is a simple process that can come in handy when unforeseen circumstances prevent you from attending. By following the steps outlined in this article, you can designate someone to host the meeting on your behalf and ensure that important discussions and collaborations can continue without any interruption.