How To Add A New Hire Into Trello

How To Articles

Including a new team member in Trello can be a smooth task that aids in successfully onboarding them. Having experienced this process firsthand, I recognize the significance of incorporating personal touches and comments to ensure the new hire feels welcomed and supported.

Step 1: Create a Team Board

The first step is to create a team board in Trello specifically for onboarding new hires. This will serve as a central hub for all the necessary information and tasks related to the onboarding process.

Step 2: Customize the Team Board

Next, personalize the team board to reflect your company’s culture and values. You can add a unique cover photo, customize the background color, and create sections to organize the onboarding process.

Step 3: Add Lists and Cards

Create different lists on the team board to represent various stages of the onboarding process. For example, you can have lists like “Pre-Onboarding,” “First Week,” “First Month,” and so on. Within each list, add cards that represent specific tasks or milestones.

Step 4: Assign Tasks and Due Dates

Assign tasks from the onboarding checklist to different team members involved in the process. Set due dates to ensure there is a clear timeline for completing each task. This helps to keep everyone accountable and ensures a smooth onboarding process.

Step 5: Add Personal Touches

To make the new hire feel welcomed, consider adding personal touches to their onboarding checklist. For example, you can include a welcome note card, introduce them to the team members, and assign a buddy to help them navigate their first few weeks.

Step 6: Provide Resources and Documentation

Upload important documents, policies, and resources to the team board. This way, the new hire can access them easily and refer to them whenever needed. You can also include links to training materials or any other relevant resources.

Step 7: Use Commenting and Communication

Encourage team members to use the commenting feature within Trello to provide guidance, answer questions, or give feedback to the new hire. This fosters collaboration and ensures that everyone is on the same page throughout the onboarding process.

Step 8: Celebrate Milestones

As the new hire progresses through the onboarding process, celebrate their milestones! You can create special cards or labels to acknowledge and congratulate them on completing certain tasks or reaching significant milestones.


Adding a new hire into Trello with personal touches and detailed commentary can greatly enhance the onboarding experience. By creating a dedicated team board, customizing it, assigning tasks, and providing resources, you can ensure that your new team member feels welcomed and supported from day one. By following these steps, you can streamline the onboarding process and set your new hire up for success.