How Does Microsoft Teams Decide Who To Display

Productivity Software

Microsoft Teams has become a widely popular collaboration tool due to its impressive capabilities. Being a frequent user myself, I have pondered on how Microsoft Teams determines which users to show in its interface. In this article, I will delve into the intricate workings of Microsoft Teams and provide insights on this interesting topic.

When you open Microsoft Teams, the main interface shows a list of your contacts and team members. The question arises: how does Microsoft Teams decide whom to display in this list?

Well, the answer lies in the algorithm used by Microsoft Teams to prioritize and display contacts. While the exact details of the algorithm are not publicly disclosed by Microsoft, it is believed to take various factors into account:

1. Recent Interactions:

One of the main factors that Microsoft Teams considers is the frequency and recency of your interactions with other users. The more you interact with someone, the higher the likelihood that they will be displayed prominently in your contacts list.

2. Team Membership:

Microsoft Teams also takes into consideration your team memberships. If you are a member of a specific team, the members of that team are given higher priority in the display. This makes sense as you are likely to collaborate more frequently with your teammates.

3. Favorites:

Another factor that influences the display of contacts in Microsoft Teams is the “Favorites” feature. By marking someone as a favorite, you are indicating that they are important to you and should be displayed prominently. This allows you to quickly access and communicate with your favorite contacts.

4. Communication Patterns:

Microsoft Teams also analyzes your communication patterns to determine who to display in the user interface. For example, if you frequently send messages or have video calls with a particular user, they are likely to be shown prominently in your contacts list.

It is important to note that the algorithm used by Microsoft Teams is constantly evolving and improving. Microsoft takes user feedback into account and makes regular updates to ensure that the display of contacts is relevant and helpful.

In conclusion, Microsoft Teams uses a sophisticated algorithm that takes into account various factors such as recent interactions, team membership, favorites, and communication patterns to decide whom to display in the user interface. While the exact details of the algorithm are not disclosed by Microsoft, it is clear that they prioritize contacts based on your interactions and preferences.


As a user of Microsoft Teams, I appreciate the thought and effort that goes into the display of contacts. The algorithm used by Microsoft Teams ensures that I can easily connect and collaborate with the most relevant people in my network. Whether it’s a quick chat, a video call, or a collaborative project, Microsoft Teams helps me stay productive and connected with my colleagues.