How Do I Use Trello To Keep Track Of Events

Trello is a fantastic resource for managing events and tasks. As a dedicated user, I can attest to the revolutionary impact it has had on my organization and event management. In this article, I will provide a comprehensive guide on effectively utilizing Trello to track events, while also sharing my own tips and insights.

Getting Started with Trello

If you haven’t used Trello before, it’s a web-based project management tool that uses boards, lists, and cards to help you organize and prioritize your tasks. The first step is to sign up for a Trello account if you don’t already have one. It’s free and easy to create an account.

Once you’re logged in, you’ll see your Trello dashboard, which is where all your boards will be listed. To create a new board for your events, click on the “Create new board” button. Give your board a name, such as “Events,” and hit enter.

Now that you have your board, it’s time to create lists. Lists are like categories that help you group related events together. To create a list, click on the “Add a list” button on the right side of your board. Give your list a name, such as “Upcoming Events,” and hit enter. You can create multiple lists based on your needs, such as “Past Events,” “Pending Confirmations,” or “On Hold.”

Adding Events as Cards

With your lists in place, it’s time to add your events as cards. To create a new card, click on the “Add a card” button under the appropriate list. Give your card a title, such as the name of the event or a brief description. You can also add more details to the card by clicking on it and entering additional information in the description field.

Now, let’s add some personal touches to make your event cards more informative and visually appealing. Trello allows you to add labels, due dates, attachments, checklists, and comments to your cards.

Labels: Labels are a great way to categorize and prioritize your events. You can create custom labels like “Personal,” “Work,” “Important,” or any other category that suits your needs. To add a label, click on the “Labels” button on the right side of the card and select the appropriate label.

Due Dates: Setting due dates is crucial for staying on top of your events. Click on the calendar icon on the right side of the card to add a due date. You can also set reminders for yourself by enabling the notifications.

Attachments: If you have any files related to your events, such as event flyers or documents, you can attach them to the card. Click on the “Attach” button on the right side of the card, and select the file from your computer.

Checklists: Checklists are handy for breaking down your events into smaller tasks or steps. You can create a checklist for each event card and tick off the items as you complete them. To add a checklist, click on the “Checklist” button on the right side of the card, and start adding your tasks.

Comments: Use the comments feature to jot down any notes or thoughts related to your events. You can also use it to communicate with other team members or collaborators. To add a comment, click on the “Comment” field at the bottom of the card.

Managing and Updating Events

As your events progress, you can move your cards across the lists to reflect their status. For example, you can move a card from “Upcoming Events” to “Past Events” once it’s completed. To move a card, simply click and drag it to the desired list.

Updating the details of your events is also easy in Trello. Simply click on the card, make the necessary changes, and hit enter to save your updates. You can modify labels, due dates, attachments, checklists, and comments at any time.


Trello is a powerful tool for organizing and keeping track of events. With its intuitive interface and customizable features, it provides the flexibility and control you need to stay on top of your events and tasks. By following the steps outlined in this article, you can effectively use Trello to manage your events, from planning and execution to post-event follow-up. Give it a try, and I’m sure you’ll find it as valuable as I do!