How Do I Mail Merge In Excel

Productivity Software

I’m excited to share my experience with mail merge in Excel. As a professional who frequently deals with large sets of data, I’ve found mail merge to be an incredibly useful tool for streamlining my workflow and saving time. Let’s dive into the step-by-step process of how to effectively use mail merge in Excel to create personalized documents.

Getting Started with Mail Merge in Excel

To start the mail merge process in Excel, you need to have a dataset ready in an Excel spreadsheet. This dataset often includes fields like “First Name,” “Last Name,” “Address,” and any other information you want to include in your personalized documents. Once your dataset is ready, you can begin the mail merge process.

Step 1: Open a New Word Document

First, open a new Word document. This will be the document you use for the mail merge. Navigate to the “Mailings” tab and select “Start Mail Merge.”

Step 2: Select the Type of Document

After starting the mail merge, select the type of document you want to create. This could be letters, emails, envelopes, labels, or directories. For this example, let’s choose “Letters.”

Step 3: Select Recipients

In the “Mailings” tab, click on “Select Recipients” and choose “Use an Existing List.” This will allow you to select the Excel spreadsheet where your dataset is stored.

Step 4: Insert Merge Fields

It’s time to insert merge fields. Place your cursor where you want to insert personalized data, then select “Insert Merge Field” to add fields from your Excel dataset into the document. This allows you to create a personalized message for each recipient based on the data in your spreadsheet.

Completing the Mail Merge

Once you’ve inserted all the necessary merge fields, you can preview the merged documents to ensure everything looks correct. After previewing, complete the merge to generate the personalized documents.


Using mail merge in Excel has been a game-changer for me. It’s not only a time-saver, but it also allows for a personalized touch in my communications. I encourage you to give it a try and see how it can enhance your workflow as well.