How Do I Insert A Page Break In Excel

Hey there! If you’re anything like me, you’ve probably spent a good amount of time wrestling with Excel to get it to behave just the way you want. One of the seemingly simple but surprisingly tricky tasks is inserting a page break. But fear not, I’ve got you covered with all the details on how to do it!

What is a Page Break in Excel?

A page break in Excel is a marker that tells Excel where to end one page and begin another when you print a worksheet. This way, you can control the layout and formatting of your printed pages, which is super useful for creating professional-looking reports and documents.

Inserting a Manual Page Break

Okay, here’s the nitty-gritty. First, open your Excel worksheet. Navigate to the row where you want to insert the page break. Click on the row number to select the entire row. Then, head over to the “Page Layout” tab in the top menu. Look for the “Page Setup” group and click on “Breaks.” From the dropdown menu, select “Insert Page Break.” Done! You’ve successfully inserted a manual page break.

Removing a Page Break

Now, let’s say you change your mind and want to remove the page break. No problem! Simply click on the row that contains the page break. Then, go back to the “Breaks” dropdown menu and select “Remove Page Break.” Voila! The page break disappears like magic.

Using Page Break Preview

If you’re a visual learner like me, you might find it helpful to use the “Page Break Preview” feature in Excel. This allows you to see exactly where your page breaks are located and make adjustments as needed. To access this view, go to the bottom-right corner of your Excel window and click on the “Page Break Preview” button. Now you can drag the blue lines to adjust your page breaks visually. It’s like solving a puzzle!

My Thoughts

Inserting page breaks in Excel can be a bit finicky, but once you get the hang of it, it’s a valuable skill to have in your Excel toolkit. Whether you’re creating financial statements, project reports, or any other document that needs to look polished and organized when printed, mastering page breaks is a game-changer.


So there you have it! We’ve delved into the world of page breaks in Excel, from inserting manual breaks to using the Page Break Preview feature. With these tools in your arsenal, you’ll be able to take control of your printed documents and present them with confidence. Happy Excel-ing!