How Do I Grant Access To Onedrive

Utilities Software

Granting permission to use OneDrive is an essential move towards promoting smooth teamwork and effective document exchange among your team members. In this article, I will provide you with step-by-step instructions on how to grant access to OneDrive, as well as share some personal tips and insights.

Understanding OneDrive Access Levels

Before we dive into the steps, let’s briefly discuss the various access levels available in OneDrive. There are three main access levels:

  1. Owner: The owner has full control over the OneDrive account and can manage access permissions for others.
  2. Editor: Editors have the ability to view, edit, and delete files within the OneDrive.
  3. Viewer: Viewers can only view files in the OneDrive and cannot make any changes.

The Step-by-Step Guide to Granting Access

Now, let’s get into the nitty-gritty of granting access to OneDrive:

  1. Step 1: Sign in to OneDrive: Open your web browser and navigate to Sign in using your Microsoft account credentials.
  2. Step 2: Select the file or folder: Locate the file or folder you want to grant access to and select it by clicking on the checkbox next to its name.
  3. Step 3: Click on the “Share” button: Once you have selected the file or folder, click on the “Share” button in the top menu bar.
  4. Step 4: Enter the email address: In the pop-up window, enter the email address of the person you want to grant access to. You can also enter multiple email addresses separated by commas.
  5. Step 5: Choose the access level: After entering the email address(es), choose the access level you want to grant to the recipient(s) from the drop-down menu (Owner, Editor, or Viewer).
  6. Step 6: Add a personal message (optional): If you want to add a personal message to the email notification, you can do so in the message box provided.
  7. Step 7: Click on the “Send” button: Once you have completed the previous steps, click on the “Send” button to grant access to the selected file or folder.

My Personal Tips for Granting Access

Having gone through the process of granting access to OneDrive numerous times, here are some personal tips that might come in handy:

  • Be mindful of access levels: Make sure to carefully consider the access level you grant to each individual. Not everyone needs full editing privileges, and it’s important to maintain control over your files.
  • Regularly review access permissions: It’s a good practice to regularly review and update access permissions as needed. People may change roles or leave the organization, so it’s essential to keep your OneDrive access up to date.
  • Communicate clearly: When granting access to OneDrive, it’s helpful to communicate with the recipients, especially if there are specific guidelines or expectations regarding file management and collaboration.


Granting access to OneDrive is a straightforward process that plays a vital role in enabling seamless collaboration and effective file sharing. By following the step-by-step guide outlined in this article and keeping these personal tips in mind, you’ll be well-equipped to manage access permissions on OneDrive. Happy collaborating!