How Do I Grant Access To Another User On Onedrive

Productivity Software

OneDrive has a great feature that enables users to easily collaborate and share files and folders with others. This article will provide a step-by-step guide on how to grant access to another user on OneDrive.

Step 1: Sign in to OneDrive

To start, you’ll need to sign in to your OneDrive account. Open your preferred web browser and go to Enter your login credentials and click on the “Sign In” button.

Step 2: Select the File or Folder to Share

Once you’re logged in to your OneDrive account, browse through your files and folders to find the one you want to share. You can either share a single file or a whole folder.

Step 3: Choose the Sharing Option

After selecting the file or folder you want to share, right-click on it and select the “Share” option from the dropdown menu. This will open the sharing settings for the selected item.

Step 4: Enter the User’s Email Address

In the sharing settings, you’ll see a box where you can enter the email address of the user you want to grant access to. Type in the email address and hit the “Enter” key. If the user is already in your contact list, you can simply start typing their name, and OneDrive will suggest matching email addresses.

Step 5: Set the Permissions

Next, you’ll need to specify the permissions you want to grant to the user. OneDrive offers three options: “View Only”, “Edit”, and “Co-owner”.

  • View Only: Allows the user to view and download the file or folder, but they cannot make any changes or edits.
  • Edit: Grants the user the ability to view, download, and make changes to the file or folder.
  • Co-owner: Provides full control to the user, allowing them to view, edit, delete, and share the file or folder with others.

Select the appropriate option based on the level of access you want to give to the user.

Step 6: Optional: Add a Personal Message

If desired, you can include a personal message to the user in the sharing settings. This can be helpful to provide context or instructions regarding the shared file or folder.

Step 7: Click on the “Send” Button

Once you have entered the user’s email address and set the permissions, click on the “Send” button to share the file or folder with the user. OneDrive will notify the user via email that they have been granted access to the shared item.


Granting access to another user on OneDrive is a simple and efficient way to collaborate and share files. With just a few clicks, you can provide others with the ability to view or edit your files, making collaboration seamless and hassle-free. Whether you’re working on a team project, sharing family photos, or collaborating with friends, OneDrive’s sharing feature is a valuable tool in today’s digital world.