How Do I Add Team Members To Multiple Trello Boards

How To Articles

Including team members in multiple Trello boards is a valuable functionality that can help streamline project management. This guide will walk you through the steps of adding team members to multiple Trello boards, as well as sharing my own experiences and tips.

Introduction to Adding Team Members to Multiple Trello Boards

As a Trello user, you may already be familiar with the concept of boards, which serve as the main organizing units in Trello. Boards help you keep track of tasks, collaborate with team members, and manage projects effectively. Adding team members to a single board is a straightforward process, but what if you want to add the same team members to multiple boards? This is where the “Multiple Board Members” feature comes in handy.

By using the “Multiple Board Members” feature, you can easily add multiple team members to multiple Trello boards with just a few simple steps. This feature not only saves you time but also ensures that all team members have access to the relevant boards, improving collaboration and productivity.

Step-by-Step Guide: How to Add Team Members to Multiple Trello Boards

Before we dive into the steps, make sure you have the necessary permissions to add team members to the boards. As a board admin or team admin, you should have the required privileges to perform this action.

  1. Open Trello and log in to your account.
  2. In the top-right corner, click on your profile icon or initials to open the menu.
  3. From the menu, select “Settings.”
  4. In the settings menu, scroll down to the “Teams” section and click on your team’s name.
  5. A list of all your team’s boards will be displayed. Select the boards to which you want to add team members.
  6. Once you have selected the boards, click on the “Members” tab.
  7. Here, you will see a list of existing team members. To add new members, click on the “Add Members” button.
  8. In the pop-up window, enter the email addresses of the team members you want to add, separated by commas.
  9. Click “Add Members” to invite the selected team members to the boards. They will receive an email notification with an invitation to join.

That’s it! You have successfully added team members to multiple Trello boards. The invited team members will now have access to the selected boards and can collaborate with you and other team members.

My Personal Experience and Tips

Having used Trello extensively for managing various projects, I have found the “Multiple Board Members” feature to be incredibly useful. It allows me to streamline the onboarding process for new team members and ensures that everyone has access to the relevant boards right from the start. This feature eliminates the need for individually adding team members to each board, saving me valuable time and effort.

However, it’s important to note that adding team members to multiple boards should be done thoughtfully. Be mindful of the boards you select and the team members you invite. Only invite team members who need access to those specific boards to avoid cluttering their Trello interface with unnecessary boards.

Additionally, it’s a good practice to communicate with the team members before adding them to the boards. Explain the purpose of the boards, their role within the project, and any specific guidelines or expectations. This will help ensure that everyone is aligned and understands their responsibilities within the boards.


Adding team members to multiple Trello boards can be a time-saving and efficient way to manage collaboration and projects. With the “Multiple Board Members” feature, you can easily invite team members to multiple boards without the hassle of individually adding them. Remember to communicate effectively with team members and ensure that the boards selected for invitation are relevant and necessary for their involvement.

By using this feature and following the steps outlined in this article, you can enhance your team’s collaboration, improve productivity, and make the most out of Trello’s powerful project management capabilities.