How To Print Outlook Email

Printing Outlook email can be a useful way to have a physical copy of important messages, whether for record-keeping or for easier reference. In this article, I will guide you through the step-by-step process of printing Outlook emails, so you can have your messages in hand whenever you need them.

Gathering the Necessary Information

Before you start printing your Outlook email, you will need to gather some essential information.

1. Open Microsoft Outlook and locate the email you want to print.
2. Take note of any attachments or images included in the email that you would like to print as well.
3. If the email contains a long conversation thread, consider whether you want to print the entire conversation or just specific parts.

The Print Options

Now that you have gathered the necessary information, it’s time to explore the different print options in Outlook.

1. To access the print options, click on the “File” tab in the Outlook toolbar.
2. In the dropdown menu, select “Print” to open the print settings window.
3. Here, you can choose the printer you want to use, adjust the page orientation, and specify the number of copies you want to print.
4. If you want to print attachments or images, make sure to check the appropriate boxes in the print settings window.
5. Additionally, you can choose whether to print the entire email or only specific pages. To print specific pages, enter the page range in the designated field.
6. Once you have configured the print settings according to your preferences, click the “Print” button to start the printing process.

Reviewing the Print Preview

Before you finalize the printing process, it’s a good idea to review the print preview to ensure everything looks exactly how you want it.

1. In the print settings window, click on the “Print Preview” button.
2. A new window will open, displaying a preview of how the email will look when printed.
3. Take a moment to review the preview and make any necessary adjustments to the print settings if needed.
4. If you are satisfied with the preview, close the print preview window.

Printing the Email

Now that you have reviewed the print preview, it’s time to print your Outlook email.

1. In the print settings window, click the “Print” button.
2. Wait for the printing process to complete.
3. Once the email has finished printing, retrieve the printed copy from your printer.

Conclusion

Printing Outlook emails can be a straightforward process once you familiarize yourself with the necessary steps. By following the instructions outlined in this article, you can easily print your important emails and have them readily available in hard copy form. So the next time you need to refer back to an email, don’t forget that you can always print it for easy offline access.