I can recall the initial use of BlueJeans for virtual meetings and being impressed by its convenience and user-friendliness. One standout feature I discovered was the capability to send meeting invites directly from the BlueJeans platform. In this article, I will walk you through the steps of sending a meeting invite using BlueJeans, sharing my personal insights and providing comprehensive instructions. Let’s get started!
Step 1: Schedule a Meeting
The first step is to schedule a meeting in BlueJeans. To do this, log in to your BlueJeans account and navigate to the Meetings tab. Click on the “Schedule a Meeting” button and fill in the required details such as the title, date, and time of the meeting. You can also set up a recurring meeting if needed.
Step 2: Invite Participants
Once you have scheduled the meeting, it’s time to invite participants. You have a few options for doing this:
- Email Invitations: BlueJeans allows you to send email invitations directly from the platform. Simply enter the email addresses of the participants and customize the message if desired. BlueJeans will automatically generate a meeting link and add it to the email invitation. Participants can join the meeting by clicking on the link.
- Copy Meeting Details: If you prefer to send meeting details through another communication channel, you can easily copy the meeting details from BlueJeans. Simply click on the “Copy Joining Info” button and paste the meeting details into an email, chat, or any other platform you use to communicate with your participants.
- Calendar Integration: BlueJeans integrates seamlessly with popular calendar apps such as Google Calendar, Outlook, and iCal. You can simply click on the respective calendar icon in BlueJeans to add the meeting to your calendar and invite participants at the same time. This ensures that all participants receive a calendar invitation with the meeting details.
Step 3: Personal Touches and Commentary
Now that you know how to schedule a meeting and invite participants in BlueJeans, let’s talk about adding some personal touches and commentary to make your meeting invites more engaging:
- Add a Personal Message: When sending meeting invites, consider adding a personal message to make your participants feel more valued and engaged. A simple greeting or a brief explanation of the meeting’s purpose can go a long way in creating a positive and productive meeting atmosphere.
- Provide Relevant Information: Make sure to include any relevant information or documents in the meeting invite. This could be an agenda, presentation slides, or any other material that participants need to review beforehand. Providing all the necessary information upfront will help ensure a smooth and efficient meeting.
- Highlight Key Points: If there are specific topics or agenda items that you want participants to focus on, consider highlighting them in the meeting invite. This can help set expectations and ensure that everyone is prepared to contribute to those particular discussions.
Conclusion
Sending meeting invites in BlueJeans is a simple and efficient process that can help you streamline your online meetings. By following the steps outlined in this article, you can schedule meetings, invite participants, and add personal touches to your invites. Remember to make use of the various features and options available in BlueJeans to customize your meeting invites and ensure a productive and engaging meeting experience for all participants.